Organizational Background: Fifty years ago, civil rights leader Cesar Chavez ignited a movement that would transform communities by championing the rights of farmworkers. Today, the Cesar Chavez Foundation (CCF) carries on Cesar’s legacy by growing and adapting into a successful group of high-performing social enterprises that support Latinos and working families and inspiring and transforming cross-generational communities from rural to urban areas. It serves over one million individuals through housing and economic development, education, broadcast communications and the National Chavez Center (NCC). With more than 300 employees across five states, CCF addresses crucial needs of our community, while remaining sustainable, strategic and fiscally responsible. The Financial Management Department is one of CCF’s core centralized services and lead by the CFO. Its core responsibilities and functions include Accounting, Treasury, Information Technology and Risk Management. The AP Payroll Supervisor reports to the Accounting Manager. Position Summary The AP Payroll Supervisor is responsible for overseeing the accounts payable and payroll functions to ensure accurate and timely processing of vendor payments and employee payroll. This role ensures compliance with company policies, tax regulations, and labor laws while improving financial controls, operational efficiencies, and reporting accuracy. The AP Payroll Supervisor leads a team of specialists, drives process improvements, and develops training materials to enhance team knowledge and effectiveness. Essential Duties and Responsibilities Other duties may be assigned as necessary. Payroll Responsibilities: + Oversee and manage payroll processing, ensuring accurate and timely payments to employees. + Ensure compliance with federal, state, and local payroll laws and regulations. + Maintain payroll records and ensure accuracy in reporting wages, taxes, and benefits. + Reconcile payroll-related accounts and assist in audits, including workers’ compensation audits and 401(k) compliance. + Coordinate with insurance carriers and finance teams to prepare required documentation for workers' compensation audits. + Work with HR to ensure accurate reporting of employee classifications, payroll adjustments, and benefits deductions. + Review and approve payroll reports, tax filings, and garnishment deductions. + Identify and implement process improvements to enhance payroll accuracy and efficiency. Accounts Payable Responsibilities: + Supervise the accounts payable function, ensuring accurate and timely vendor payments. + Review invoices and payment approvals to ensure proper authorization and coding. + Maintain vendor records and oversee vendor inquiries, disputes, and reconciliations. + Manage the AP aging report, ensuring timely payments while optimizing cash flow. + Oversee the preparation and submission of 1099s and other regulatory filings. + Ensure adherence to company policies regarding expenses, approvals, and reporting. + Assist in process improvement initiatives, including automation tools and workflow optimization. Leadership & Compliance Responsibilities: + Supervise and train AP and payroll staff, fostering a culture of accuracy, accountability, and teamwork. + Lead the team in developing training materials and conducting training sessions for payroll and AP processes. + Develop and maintain policies and procedures for payroll and accounts payable functions. + Ensure compliance with internal controls, audit requirements, and company policies. + Work with external auditors and tax authorities on compliance matters. + Serve as the point of contact for escalations related to payroll, AP, and workers’ compensation audits. Qualifications & Requirements: + Education: Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred. + Experience: 5+ years of experience in accounts payable and payroll processing, with at least 2 years in a supervisory role. + Technical Skills: + Proficiency in payroll and accounting systems (e.g., ADP, Workday, SAP, Oracle, QuickBooks). + Strong understanding of payroll tax regulations, labor laws, workers’ compensation reporting, and AP best practices. + Advanced Microsoft Excel skills (VLOOKUPs, Pivot Tables, Reconciliations). + Soft Skills: + Strong analytical, problem-solving, and organizational skills. + Excellent communication and leadership abilities. + Ability to work under tight deadlines in a fast-paced environment. Preferred Qualifications: + Certified Payroll Professional (CPP) or similar certification is a plus. + Experience with process automation and ERP systems. + Knowledge of multi-state payroll processing. Wage: $70,000-$78,000