Job Title: AP Specialist

2 days onsite, 3 days work from home

Job Description

We are seeking a dedicated and detail-oriented Accounts Payable Specialist to join our team. In this role, you will spend the majority of your time processing a high volume of invoices and managing the accounts payable process. You will also engage with vendors to confirm and update account information and perform invoice reconciliations. This position offers a hybrid work schedule, providing flexibility after an initial training period.

ResponsibilitiesProactively support finance and facility teams to deliver expected service levels.Process various types of accounts payable transactions including automated and manual data entry of vendor invoices, expense reports, manual and emergency check requests.Process daily and weekly A/P for multiple sites and vendors, ensuring all deadlines are met in a high-volume environment.Assist site team, client, and vendors with A/P issues or questions and comply with all A/P policies and procedures.Become a subject matter expert regarding the Accounts Payable process.Ensure that each transaction processed has appropriate approval prior to processing.Correspond with suppliers and account team and respond to inquiries.Reconcile vendor statements, research, and correct discrepancies.Special projects and other functions as required by manager or client.Maintain and update A/P process playbook and desktop operations workflows as required.Seek ways to constantly reduce costs, improve efficiency, and operational standards.Actively support an environment of teamwork, cooperation, performance excellence, and personal success.Participate in the individual performance management program and personal development planning process.Act as an ambassador for the company by behaving consistently with cultural and ethical requirements and participating in company activities.Maintain internal control processes and standards and ensure the compliance of the team.Essential SkillsThree to five years of related accounts payable work experience, associate degree or above preferred.Knowledge of commonly used concepts, practices, and procedures for Accounts Payable.Intermediate skills in Microsoft Word, Excel, Outlook, and Access.Excellent verbal and written communication skills.Ability to work well in a team environment.Relies on experience and judgment to plan and accomplish goals.Ability to interact with team members at all levels and interface with external vendors as necessary.

Additional Skills & QualificationsExperience with AP processing, Excel (VLOOKUPs and Pivot Tables), and 3-way match.Experience with invoice reconciliations.Demonstrated consistency in values, principles, and work ethic.Strong attention to detail, proficient time management, and the ability to excel in a fast-paced environment.
Pay and Benefits

The pay range for this position is $22.00 - $25.00

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Westmont,IL.

Application Deadline

This position will be accepting applications until Jan 11, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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