AP SpecialistReq #:0000188998 Category:Billing/Collections/Registration Status:Full-Time Shift:Day Facility:RWJBarnabas Health Corporate Services Department:Accounts Payable Location: System Business Office, 2 Crescent Place, Oceanport, NJ 07757 Job Overview: The AP Specialist is responsible to coordination of vendor payments in accordance with policy and procedures. They will perform research, problem solve, take action and escalate to ensure the payment is made to the vendor within the appropriate timeframe. Interface with vendors and end-users explain and educate on policy compliance when necessary. AP Specialist will be the lead for ERP direct transaction; such as, RTV credit processing and tracking, payment requests, uploads and specialty billing. Manage and take action to ensure all invoice discounts are captured. Handle processing match jobs in the ERP system. Provide oversight and support on the payment process for all 3rd party management vendors such as utilities. Their position will as the escalation point for Customer Service and match expectation researching and correcting outstanding issues while completing ticket tracking of the issues in a timely manner. Primary contact for re-class requests and preparing documentation for audits. Independently balance workload and adhere to timelines, deadlines with a high degree of accuracy. Qualifications: Required: + High School Diploma or GED required. + Associates degree or seven years of accounts payable experience. + Five years accounts payable or finance experience. + Demonstrate proficiency in Microsoft Office applications. + Able to perform basic mathematical calculations, balance and reconcile figures, possess good communication (written and verbal) skills. Preferred: + Strongly prefer experience with PeopleSoft or other ERP system and OCR Scheduling Requirements: + Full-Time + Days Essential Functions: + Processes all vouchers and payment requests in compliance with policies and guidelines while taking the lead for ERP direct transaction; such as, RTV credit processing and tracking, payment requests, uploads and specialty billing. + Resolves outstanding issues escalated by Customer Service including credit-hold support resolution or match expectations by researching, problem solving and taking corrective action for resolution and payment processing. Complete Customer Service ticket in a timely fashion in accordance to policy. + Manage and take action to ensure all invoice discounts are captured. Daily work the dashboard and engage with others to ensure invoices are ready for payment by the discount date. Track any lost discounts and summarize in a management report. + Informs management and end-users of delays of complications within the process. + Balances and maintain workload with minimal supervision while adhering to departmental policies, procedures and position/department performance standards. + Able to perform the AP Processor and AP Verifier roles, provides team coverage and special projects as needed + Provide oversight and support on the payment process for all 3rd party management vendors such as utilities. + Primary contact for re-class requests and preparing documentation for audits + Produces updates, emails, and other communication in a clear and effective manner. Establish and maintain rapport through effective communication and timely follow-up with customers, coworkers, management, and outside agencies/vendors. + Perform other duties as assigned Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health. + Paid Time Off (PTO) + Medical and Prescription Drug Insurance + Dental and Vision Insurance + Retirement Plans + Short & Long Term Disability + Life & Accidental Death Insurance + Tuition Reimbursement + Health Care/Dependent Care Flexible Spending Accounts + Wellness Programs + Voluntary Benefits (e.g., Pet Insurance) + Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more! Choosing RWJBarnabas Health! RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education. Equal Opportunity Employer RWJBarnabas Health is an Equal Opportunity Employer