Archaeology Center Facilities Operations Coordinator
The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

 

Department/Program Description:
The Stanford Archaeology Center is an inter-disciplinary hub focused on innovative research and education in archaeology and heritage. As a separate inter-disciplinary and inter-departmental program, we value the way that the Center has the independence to bring together diverse interests across the natural sciences, social sciences and humanities.

Position Summary:
We currently have an opening for a Facilities Specialist 2 (FS2) to provide a full spectrum of services to support the Stanford Archaeology Center. Reporting to the Administrative Director, the FS2 is the face of the archaeology operations, technology equipment, and health & safety with direct oversight of the program’s equipment condition, tracking, building maintenance & management, and to assist staff with events. The FS2 also supports the Stanford University Archaeology Collections (SUAC) which is an integral part of the Stanford Archaeology Center.

An ideal candidate for the role will demonstrate exceptional organizational skills, strong written and verbal communication, ability to track and meet frequent deadlines, and reliable attention to detail. The Facilities Specialist must be able to manage time well, juggling many tasks at once, and enjoy liaising frequently with various campus building managers. We strongly value initiative and integrity, as well as a customer service mindset when supporting our faculty, staff and Center affiliates. Good professional judgment is essential, as the job entails a great deal of outward engagement with Center and campus managers, departments and programs, and the person who fills this role must be able to represent the Center well as a first point of contact for the Archaeology Center. Experience with Stanford administrative systems and familiarity with the university is a plus but is not strictly necessary.

A resume and cover letter describing your qualifications are required to be considered for this position. If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering this employment opportunity with the Stanford Archaeology Center.

This is a 100% FTE, continuing position.  This position will be based on the Stanford campus. 

CORE DUTIES:

·       Serve as property operations / maintenance point of contact for facilities' issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends.

·       Perform condition assessments on appearance, equipment, or troubleshooting (formulated by another group, FSM), analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze date and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts, events).

·       Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and, information gathering and support for space allocation decision makers. Familiarity with archaeological and scientific research equipment (e.g., total stations, drones, microscopes, etc.) is ideal, but is not strictly necessary

·       Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.

·       Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.

·       Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal, hazardous waste; developing, coordinating, evaluating and ensuring compliance with disposal procedures in laboratory settings; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination.

·       Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.

·       Coordinate space management and planning activities including analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).

·       May supervise assigned lower-level staff engaged in supporting the physical environment and building systems.

·       May train and supervise other staff, volunteers, student and temporary workers.

*Other duties may also be assigned.

Education & Experience:

Bachelor’s degree and two years of relevant experience demonstrated facilities management experience, or combination of education and relevant experience.

 Knowledge, Skills, and Abilities Required:

·       Analytical skills to analyze and track complex space, equipment and financial data.

·       Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.

·       Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.

·       Working knowledge of applications such as Excel, Word, PowerPoint, Project.

·       Experience working with internal and external vendors and services contracting.

·       Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.

PHYSICAL REQUIREMENTS*:

·       Frequently stand/walk, seated, performs desk-based computer tasks.

·       Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds

·       Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.

·       Ability to obtain and maintain a California Non-commercial Class license and drive day or night.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

·       Requires 24-hour response availability seven days per week for emergency situations.  May be exposed to noise > 80dB TWA.

·       May working at heights 4 - 10 ft.

WORK STANDARDS:

·       Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles.

·       Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

·       Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

·       Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $82,603 to $97,328 per annum. 

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

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The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information Schedule: Full-time Job Code: 4372 Employee Status: Regular Grade: G Requisition ID: 105484 Work Arrangement : On Site