Artist Booking Coordinator - Freelance, Remote
Magic One
Artist Booking Coordinator - Freelance, Remote
Description\nAbout the Client
Our client is a pioneering entertainment company that has been innovating in the nightlife, art gallery, and creative workspace industries for over 20 years. With multiple venues across San Francisco, Denver, and Los Angeles, they create immersive cultural experiences that blend music, art, and sustainability.
Why does this role exist?
This position serves as the operational backbone for our artist booking department, ensuring seamless coordination between performers, agents, venues, and technical teams. The Artist Booking Coordinator will manage the administrative aspects of bookings, maintain clear communication channels, and support logistics planning, allowing our booking managers to focus on cultivating relationships and curating exceptional musical experiences for our venues.
The Impact you’ll makeArtist & Calendar Management\nTrack artist availability and maintain updated booking calendars\nSchedule meetings between artists, managers, venues, and promoters\nMaintain the talent buyer's calendar to prevent conflicts\nOrganize digital systems for efficient booking management\nContract & Documentation Coordination\nOrganize contracts, invoices, and rider documents\nTrack payments from venues and to artists\nMaintain records of booking-related expenses\nCompile post-event reports on attendance and performance\nCommunication Management\nRespond to inquiries from artists, agents, venues, and vendors\nServe as liaison between booking managers and entertainment industry contacts\nEnsure timely follow-ups on payments, confirmations, and essential communications\nMaintain professional relationships with industry stakeholders\nLogistics Planning\nBook flights, hotels, and transportation for artists and crew\nSupport show logistics including load-in/load-out schedules\nCoordinate with technical teams on artist rider requirements\nAssist with backstage arrangements and hospitality\n
Skills, Knowledge and ExpertiseRequired:\nBackground in music industry, event management, or artist relations\nExperience with calendar management and scheduling systems\nFamiliarity with artist contracts and technical riders\nStrong organizational skills and attention to detail\nExcellent written and verbal communication abilities\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nExceptional organizational abilities with multiple concurrent bookings\nClear and professional communication in high-pressure situations\nProblem-solving skills when travel or technical issues arise\nAbility to maintain confidentiality regarding artist agreements\nAdaptability to changing schedules and last-minute adjustments\nCalm demeanor when coordinating between multiple stakeholders\nYou should apply if… \nYou're passionate about music, live events, and the entertainment industry\nYou thrive in fast-paced environments with changing priorities\nYou're detail-oriented while keeping sight of the bigger picture\nYou enjoy building relationships with diverse stakeholders\nYou can navigate the balance between artist needs and venue requirements\nYou take pride in creating smooth, successful experiences for performers and audiences\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\nMonday to Friday, 9 AM to 1 PM PST (Pacific Standard Time) (flexible with potential shifts for event coordination)\n\n20 hours per week\nCompensation:\n$5 per hour\nNo benefits package included\n
Benefits
Department: Boutique Client
Employment Type: Part Time
Location: LatAm - Argentina
Reporting To: Client via Magic
Compensation: $5.00 / hour
Description\nAbout the Client
Our client is a pioneering entertainment company that has been innovating in the nightlife, art gallery, and creative workspace industries for over 20 years. With multiple venues across San Francisco, Denver, and Los Angeles, they create immersive cultural experiences that blend music, art, and sustainability.
Why does this role exist?
This position serves as the operational backbone for our artist booking department, ensuring seamless coordination between performers, agents, venues, and technical teams. The Artist Booking Coordinator will manage the administrative aspects of bookings, maintain clear communication channels, and support logistics planning, allowing our booking managers to focus on cultivating relationships and curating exceptional musical experiences for our venues.
The Impact you’ll makeArtist & Calendar Management\nTrack artist availability and maintain updated booking calendars\nSchedule meetings between artists, managers, venues, and promoters\nMaintain the talent buyer's calendar to prevent conflicts\nOrganize digital systems for efficient booking management\nContract & Documentation Coordination\nOrganize contracts, invoices, and rider documents\nTrack payments from venues and to artists\nMaintain records of booking-related expenses\nCompile post-event reports on attendance and performance\nCommunication Management\nRespond to inquiries from artists, agents, venues, and vendors\nServe as liaison between booking managers and entertainment industry contacts\nEnsure timely follow-ups on payments, confirmations, and essential communications\nMaintain professional relationships with industry stakeholders\nLogistics Planning\nBook flights, hotels, and transportation for artists and crew\nSupport show logistics including load-in/load-out schedules\nCoordinate with technical teams on artist rider requirements\nAssist with backstage arrangements and hospitality\n
Skills, Knowledge and ExpertiseRequired:\nBackground in music industry, event management, or artist relations\nExperience with calendar management and scheduling systems\nFamiliarity with artist contracts and technical riders\nStrong organizational skills and attention to detail\nExcellent written and verbal communication abilities\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nExceptional organizational abilities with multiple concurrent bookings\nClear and professional communication in high-pressure situations\nProblem-solving skills when travel or technical issues arise\nAbility to maintain confidentiality regarding artist agreements\nAdaptability to changing schedules and last-minute adjustments\nCalm demeanor when coordinating between multiple stakeholders\nYou should apply if… \nYou're passionate about music, live events, and the entertainment industry\nYou thrive in fast-paced environments with changing priorities\nYou're detail-oriented while keeping sight of the bigger picture\nYou enjoy building relationships with diverse stakeholders\nYou can navigate the balance between artist needs and venue requirements\nYou take pride in creating smooth, successful experiences for performers and audiences\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\nMonday to Friday, 9 AM to 1 PM PST (Pacific Standard Time) (flexible with potential shifts for event coordination)\n\n20 hours per week\nCompensation:\n$5 per hour\nNo benefits package included\n
Benefits
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