REQ13580 Assistant, HR Services (Open)

POSITION SUMMARY:

Assistant, HR Services role is to perform a variety of personnel-related administrative tasks.  This role is responsible for managing the day-to-day HR tasks, employee data and regulatory compliance.  The position’s primary focus is on efficiency, accuracy and compliance.  Also, this position requires excellent organizational skills and the ability to handle sensitive information confidentially.

PRIMARY RESPONSIBILITIES:

HR Administration and record keeping:

Creating, maintaining and securing all employee records, both physical (Pfiles) and digital (HRIS) with high accuracyPrepare and process HR-related documents throughout the colleagues’ employment journey, including but not limited to employment agreement, promotion, salary adjustments, transfers, exit and clearance etcUpdate HRIS (e.g. new hires, separations, and leaves)Performing files audits to ensure that all required employee documentation is collected and maintainedFiles employment-related reportorial requirements with various government agencies

Payroll Support and Benefits Administration

Ensure that all payroll instructions are prepared and logged in time for the payroll run and submitted to the Payroll TeamOverseeing the completion of compensation and benefit documentationSupport the enrolment process for insurance and other company benefits

Compliance

Serves as a first point of contact for general HR policy questionsEnsure compliance with local employment law and regulations as well as internal compliance requirementsComplies with labour law, regulatory bodies, GDPR, other company requirements and HR best practiceMaintain confidentiality and security of all HR files and information

KEY PERFORMANCE INDICATORS:

Confidentiality maintainedComplete assigned tasks in a timely mannerAttention to details

QUALIFICATIONS:

Experience

Proven experience in an administrative role (data inputting and filing), preferably within an HR department is an advantage

Education

High school diploma or equivalent; Bachelor’s degree in Human Resources, Business Administrations or related field is an advantage

Skills / Competencies

High level of proficiency with Microsoft Office Suite (word, excel, PowerPoint and outlook) is requiredAbility to handle sensitive and confidential information with discretion and integrity is requiredGood interpersonal and customer service skills required. Experience with using HRIS (and in particular Workday) is a strong advantageExceptional attention to details and accuracy in all tasksStrong time-management skills, with the ability to prioritize tasks effectively.Able to work under tight timeline and under pressure