About the Job 

 

Providing remote support to an Executive in the Allianz Group as a Personal Assistant.

 

What you do

 

Calendar & Inbox management for leadership, ensuring alignment with business priorities Scheduling, coordinating, and preparing for meetings, including high-level executive and leadership team meetings Sending reminders & standard communications on behalf of leadership Tracking and following up on key to-dos, action items, and strategic initiatives Preparing high-quality presentations, executive reports, and briefing materials for senior stakeholders Consolidating reports and preparing structured business summaries for leadership decision-making Coordinating executive-level events and international workshops, managing logistics, agenda setting, and participant coordination Active participation in key leadership events (stand-ups, board meetings, executive workshops, town halls, steering committees, etc.), including taking meeting minutes, preparing strategic presentations, and ensuring follow-up communication Monitoring and tracking key deliverables to support executive decision-making Managing complex business travel arrangements, including international travel, visas, and itinerary planning Handling confidential and sensitive information with professionalism and discretion Supporting budget tracking, expense reporting, and invoice approvals on behalf of senior leadership Coordinating cross-functional initiatives, ensuring smooth collaboration between senior leaders and teams Managing onboarding processes for internal and external team members, ensuring seamless integration Handling general administrative tasks & ad-hoc executive requests with a high level of autonomy

 

What you bring

 

Fluency in English (both written and verbal) is mandatory, with excellent communication skills Proven experience as a Personal Assistant, Executive Assistant, or Project Management Officer in a multinational environment, supporting senior leadership Proficiency in MS Office (Outlook, PowerPoint, Excel) and experience creating high-quality executive presentations and reports Proactive, hands-on mentality, taking ownership and responsibility for executive support tasks Exceptional organizational and multitasking skills, with the ability to manage competing priorities efficiently Strong coordination and communication skills, engaging effectively with internal and external stakeholders Ability to handle confidential and sensitive information with professionalism and discretion Experience with expense management, budget tracking, and invoice approvals is an advantage Problem-solving mindset, with the ability to anticipate executive needs and act accordingly Flexibility and adaptability, thriving in a fast-paced, evolving business environment

 What we offer

We offer a hybrid work model which recognizes the value of striking a balance between in-person collaboration and remote working incl. up to 25 days per year working from abroad. We believe in rewarding performance and our compensation and benefits package includes a company bonus scheme, pension, employee shares program and multiple employee discounts (details vary by location). From career development and digital learning programs to international career mobility, we offer lifelong learning for our employees worldwide and an environment where innovation, delivery and empowerment are fostered. Flexible working, health and wellbeing offers (including healthcare and parental leave benefits) support to balance family and career and help our people return from career breaks with experience that nothing else can teach.

 

About Allianz Technology

Allianz Technology is the global IT service provider for Allianz and delivers IT solutions that drive the digitalization of the Group. With more than 13,000 employees located in 22 countries around the globe, Allianz Technology works together with other Allianz entities in pioneering the digitalization of the financial services industry.

We oversee the full digitalization spectrum – from one of the industry’s largest IT infrastructure projects that includes data centers, networking, and security, to application platforms that span from workplace services to digital interaction. In short, we deliver full-scale, end-to-end IT solutions for Allianz in the digital age.

 

D&I statement

Allianz Technology is proud to be an equal opportunity employer encouraging diversity in the working environment. We are interested in your strengths and experience. We welcome all applications from all people regardless of gender identity and/or expression, sexual orientation, race or ethnicity, age, nationality, religion, disability, or philosophy of life.

Join us. Let´s care for tomorrow.

You. IT

 

To Recruitment Agencies:

Allianz Technology has an in-house recruitment team that sources great candidates directly. Therefore, Allianz Technology does not accept unsolicited resumes from agencies or search firm recruiters.

When we do work with recruitment agencies, that engagement is formalized by a contract. Fees will only be paid when there is a contract in place. Without a contract in place, we will not accept invoices on unsolicited resumes, even if the candidate was ultimately employed by Allianz.