HUB International Limited (“HUB”) is the 5th largest global insurance broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. With over 19,000 employees in 750 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions.

We are seeking an Administrative Assistant for our Commercial Lines department located in our Melville office.

Job duties:

Schedule meetings and maintain the calendars for Executive Vice President of Commercial Lines (EVP CL). Must have the ability to independently decide what is scheduled, and when, based on priorities.Manage the process of submitting expenses on behalf of both the EVP CLJudge appropriately when and how to respond Submit expense reports, where applicableJudge appropriately for approving timesheets for hourly-waged employees on behalf of the EVP CLArrange seating and conference rooms for the CL Operations on occasionCoordinate travel arrangements and prepare itineraries with the ability to anticipate potential travel obstacles.Act as liaison between CL Team and IT.  Submit and monitor service tickets for shared inboxes, shared folders, addition/deletion of third-party vendors, etc.Track the implementation of PRISM meetings in assuring that the meetings are being scheduled on time throughout the region.Assist the EVP CL during acquisition by providing important documentation to insurance carriers of the sale to help transition into the HUB way.Assist the EVP CL in running and organizing reports in Microsoft Applications when requestedTo keep and maintain a current list of agency codes for each insurance carrier for multiple purposes.Compose professional correspondences.Coordinate key events; assist with planning.Handle multiple projects, as assigned by the EVP CL, and meet deadlines.Work on ad hoc assignments as needed.Work independently and within a team on special and ongoing projectsConfidentially, handle sensitive matters that may come up promptly and with discretion.

Qualifications:

Detail oriented with good mathematical and communication skillsGood typing skills and computer literacyAbility to work within designated time framesGood interpersonal skillsStrong computer skills; Excel & Word a mustApplied Epic Experience Preferred1-2 years’ experience

The expected pay range for this position is $32.96/hr to $43.18/hr and will be impacted by factors such as the successful candidate’s skills, experience, and work location, as well as the specific position’s business line, scope, and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits, and commissions for some positions.

Department Account Management & Service

Required Experience: 2-5 years of relevant experience

Required Travel: Negligible

Required Education: Bachelor's degree (4-year degree)

HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm .

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