Job Summary:

To assist the Administrator for the Academic Enterprise departments in operational and financial reporting, accounting, month-end and year-end activities, measuring trends, forecasting, budgeting, analysis, grants and other financial activities with a broad functional or organizational scope.

Scope:  Administrative Service Group IV (ASG) which includes the Department of Pediatrics, the Department of Obstetrics and Gynecology, and Regional Women’s Services in Pediatrics (RWSP.)

Essential Job Functions:

Manages and analyzes business operations and identifies areas where processes can be adapted and improved. Instrumental in developing and maintaining fiscal and operational systems necessary for strategic and tactical business planning. Accountable for timely and accurate reporting to meet all internal and external reporting deadlines. Maintains and monitors the departments’ general ledger chart of accounts. Knowledgeable of the impact of grant and contract revenue on income statements to ensure proper use of funds. Maintains positive and professional relationships with individuals in the Office of Sponsored Programs and other pertinent entities both on and off campus. Reviews and approves all journal entries for accuracy and responds to departmental audit questions. Coordinates the budget process for the department. Performs financial and statistical analysis in relation to the departments’ budget and responds to inquiries from the Dean’s Office regarding budget and financial matters. Performs monthly departmental account reconciliations against Hyperion reports derived from the Dean’s Office. Enhances the financial performance of the department through the education of faculty and training of staff. Coordinates human resources and payroll functions for the ASG. Manages facilities and IT planning for the ASG. Responsible for the coordination of benchmarking efforts across the departments, centers/institutes, and/or other groups. Assists the Chair, Dean, Vice President and the Chief Administrative Officer–Academic Enterprise, and/or Center/Institute Director, if applicable, with the implementation of the Academic Enterprise’s vision and goals. Assumes responsibility for taking a proactive approach to servicing customers.     Reviews business plans and makes recommendations regarding these plans to the Chair, Center/Institute Director and/or, if applicable, the Vice President and Chief Administrative Officer – Academic Enterprise. Responsible for the oversight of planning and managing facilities projects in the department, to include new construction and renovation. Assumes responsibility for recruitment, supervision, and continuing development of professional and support staff. Develops and implements administrative policies, programs, and internal procedures. Manages the development of business plans for potential new services or business lines to ensure the department achieves its financial goals. Identifies appropriate internal controls for the department and provides mechanisms to monitor and enforce compliance. Adheres to internal controls and reporting structure. Provides briefings on financial statements at departmental meetings. Represents the Chair and/or the Executive Director/Director as required at institutional meetings. Assists the Chair, the Center Director and/or if applicable, the Vice President, and Chief Administrative Officer – Academic Enterprise other Academic Enterprise leadership with departmental strategic planning. Serves in Academic Enterprise meetings as requested by the Vice President and the Chief Administrative Officer of the Academic Enterprise. Performs other related duties as assigned.

Minimum Qualifications:

Master’s degree in a related area and 4 years of related experience

OR

Bachelor’s degree in related area and 6 years of related experience

Preferred Qualifications:

PeopleSoft and/or Hyperion experience Biomedical science background

Equal Employment Opportunity:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Compensation