Position Number: 000174 Department: Athletics (Adm) Employment Type: Permanent - Full-time Months Per Year: 12 Essential Duties and Responsibilities: Reporting to the Sr. Associate Athletic Director for Business Operations/ CFO , the Assistant Athletic Director for Business Operations will oversee the day-to-day operations of the Charlotte Athletics Business Office. The Assistant Athletic Director for Business Operations must possess advanced troubleshooting skills as well as demonstrate a commitment to customer service and continuous improvement. Work must be done independently, with a strong attention to detail, to manage multiple projects and meet department deadlines. + Evaluate processes and make recommendations to establish an environment of continuous improvement for the Athletics Business Office. + Utilizes available resources to streamline workflows and create efficiencies with a focus on reducing paper-based workflows. + Serve as the liaison with accounts payable, general accounting, PCard, purchasing, risk and insurance management, fixed assets, tax, travel, and expense reporting. + Review and approve travel expenses, PCard transactions, employee reimbursements, interdepartmental transactions, and purchase order requisitions. + Department liaison with third-party travel agency (Shorts Travel). + Oversee all revenue accounting for the athletics department. + Reconcile Athletic Foundation accounts and monitor available balances to ensure funds are being utilized appropriately. + Prepare monthly budget reports for distribution to coaches, staff, and senior leadership. + Assist with the annual budget development process in collaboration with executive staff, department heads, and coaches. + Assist with the preparation of EADA / NCAA AUP reports + Assist with capital projects’ financial tracking. + Complete financial reconciliations with third-party vendors and hosted events as necessary. + Act as best practice leader and addresses policy and process questions on UNC Charlotte, UNC System, North Carolina state and Athletics Department guidelines. + Stays up to date and informs coaches and staff on new initiatives, processes, and/or policy changes as dictated by the UNC System and UNC Charlotte Financial Services. + Creates resources, conducts training and facilitates on boarding new athletics department staff on purchasing, travel and expense policy and procedure as needed. + Maintains and updates Athletics Business Office policy and procedure manual as required. + Works with internal and external parties to ensure contracts are executed and managed in accordance with UNC Charlotte, UNC System, and North Carolina state regulations. + Consult with Purchasing Services, the Office of Legal Affairs, Tax, Enterprise Risk Management, and other resources, as appropriate. + Oversee the payment and processing of game contracts. Minimum Experience / Education: + Bachelor’s degree in business, finance, accounting, sport management, or a related field. + 4-6 years of experience in accounting, business operations, and/or finance role within the higher education, athletics, or entertainment/hospitality industry. + Strong interpersonal skills and the ability to work collaboratively. + Professionalism, composure, and an ability to communicate clearly, and effectively. Preferred Education Skills and Experience: + Master’s degree in business, finance, accounting, sport management, or a related area. + NCAA Division I athletics business office + Management/supervisory experience. + Familiarity with Banner Finance and Concur Travel or related enterprise-level systems.