Job Title Assistant Business Manager Agency Texas A&M University Department Academic Accounting and Business Services Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description Who we are Academic Accounting & Business Services has the honor to provide f in a n c e and business services to several units on campus including (but not limited to) O f f ice o f the Provost, O f f ice o f the President, Division o f Marketing & Communications, and the Higher Education Center at McAllen. We have over 45 departments within our service base, and utilize a specialized, pooled team approach to meet the expanding needs o f these growing units. AAB S reports up to the Vice President & Deputy C F O with a customer service f ocus guiding everything that we do. We enjoy developing customer relationships and being innovative and strategic in everything we do. We are committed to supporting a positive and f riendly working environment f or all. To learn more about us please visit our website http:// aab s .tamu.edu/ What we want The Assistant Business Manager, under direction, performs work managing and administering the daily operations and activities of the AABS Accounting Pool. Additionally, the Assistant Business Manager supports and assists AABS Leadership on evaluating, developing, documenting, and training AABS staff on business processes and procedures. What you need to know Salary: Compensation will be commensurate to the selected hire’s experience. Special Note: A cover letter and resume are strongly encouraged. You may upload them on the application under the CV/Resume section. Position Details: Work beyond a normal 40-hour work week may be required on occasion to meet deadlines. Required Education and Experience + Bachelor's degree or an equivalent combination of education and experience. + Six years of accounting experience in a business office, including previous supervisory experience. Required Knowledge, Skills, and Abilities + Knowledge of accounting practices and internal controls. + Demonstrated ability to supervise others. + Excellent oral and written communication. + Customer service and problem-solving skills in an increasingly complex environment. + Knowledge of word processing and spreadsheet software. Preferred Experience and Experience + Bachelor’s degree in accounting. + Experience managing multiple priorities in a fast-paced work environment where providing excellent customer service and follow-up is a priority. + Experience in team and business operations management. + Extensive experience in accounting, preferably within the Texas A&M University System. + Experience using FAMIS/Canopy, AggieBuy, Concur, iPayments, and Laserfiche. + Experience in developing and documenting procedures and training staff. Essential Duties/Tasks Supervision + Plan, assign and supervise work of team members to accomplish unit goals set by leadership team. + Oversees the accounting pool (staff and student workers) that are responsible for processing tasks including cash handling and deposits, accounts payable (non-PO invoices in AggieBuy), Accounts Receivable (IDTs/ARs in iPayments), payment card allocations and travel requests/travel expense reports, monthly account reconciliations, and loading of documents in Laserfiche. + Manages schedules, priorities and standards for achieving goals. + Provides performance feedback to team members and to team overall as needed/appropriate throughout the year. Completes annual performance evaluations for accounting team. Handles progressive discipline issues as they arise, with guidance from supervisor. + Identifies opportunities for staff advancement including training and assignment of additional responsibilities. + Serves as hiring manager for Accounting Pool staff openings. + May participate in other hiring actions within AABS. + Updates position descriptions and creates reclassification requests, etc. as needed. Documentation of Policies/Procedures + Creates, reviews, and updates AABS internal procedures for cash handling and deposits, reduction to expense deposits, accounts payable (non-po invoices in AggieBuy), payment card allocations in Concur, IDTs, monthly account reconciliations, Accounting Pool responsibilities related to loading documents into Laserfiche, etc. + Assists other AABS leadership in drafting and reviewing other procedures as needed. + Maintains internal documents showing workflow, segregation of duties and distribution of workload on the team. Training + Trains new team members and/or existing team members on new duties/assignments. + Ensures staff have the systems access (FAMIS, Laserfiche, etc) required to perform job functions. + Develops, delivers, and maintains training and training materials, including maintaining quick reference guides and tutorials. + Supports cross-training efforts across the department. + Maintains knowledge of updates to university rules/requirements and helps other team members stay abreast of these issues. + Attends monthly FMO Business Process Webinars and reports back to Leadership Team on updates/changes to business processes/systems. Customer Service + Primary support for team members troubleshooting issues related to Accounting Pool processing and acts as a liaison with AABS strategic partners, customers, Financial Management Operations, vendors, or other groups as needed. + Develops and maintains positive working relationships with other Finance personnel in FMO, procurement, contract administration, etc. to better understand how the work of AABS staff impacts processes in other offices. Maintains and fosters a collaborative spirit among the accounting pool. + Reviews emails sent to ticket helpdesk to ensure tickets are handled timely and accurately – closing tickets when resolved, with notes on the resolution. + Works with supervisor and administrative staff to create/update customer reference information for AABS website. Quality Control/Process Improvement + Analyzes workflow of documents and suggests improvements or greater efficiencies across the team including a thorough understanding of the Laserfiche document repository/workflows. + Continually reviews AABS processes for inefficiencies and makes recommendations for changes to supervisor/AABS leadership. + Maintains current knowledge on TAMU cash handling rules, disbursement guidelines (general and travel), procurement/contract rules, etc.to ensure AABS’ processes remain in compliance with established university rules and best business practice principles. + As opportunities present themselves, serves on project teams to test and evaluate the implementations of new university business systems/processes. + Review and/or approve tasks completed by Accounting Pool including cash handling and deposits, accounts payable (non-PO invoices in AggieBuy), Accounts Receivable (IDTs/ARs in iPayments), Concur (payment card allocations and travel requests/travel expense reports), monthly account reconciliations, and loading of documents in Laserfiche. + Maintains a working knowledge and ability to assist with a daily work in the event of an extended absence of a team member or period of heavy workload and may serve as a backup for key unit processes. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  + Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums + 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month + Automatically enrollment in the Teacher Retirement System of Texas + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) + Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more + Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee For additional information on benefits Click here (http://employees.tamu.edu/benefits/\_media/documents/200benefitsWellness101.pdf) All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.