With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

\n \n Job Description

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Assistant Manager and contribute to the efficient operations of our team. We are seeking a dedicated individual to provide essential community support to our property management team at one of our beautiful communities in Fort Lauderdale, FL.

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What is the Compensation?

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The hourly rate is $20.00, with a part-time schedule of 1-3 days per week, with hours set by manager.

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How Our Employees Make an Impact:

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Our Assistant Managers are the heart of our property management operations, making a significant impact through:

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The Assistant Manager is responsible for providing clerical and administrative support to the Community Manager(s). The Assistant Manager is the liaison to the Community Manager(s) and homeowners primarily, but will also occasionally interact with vendors, board members and committee members, as well as staff at the Associa Client Shared Service Center (CSSC) and within the branch office.

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Job Duties and Responsibilities

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Duties include but are not limited to:

\n\nField and respond promptly to homeowner inquiries via phone, e-mail, work order, letter, and/or in person.\nInteract with vendors and assist with addressing emergency requests as necessary\nUpdate notes within homeowner accounts in C3 of conversations/correspondence with homeowner.\nAssist in preparing agendas, update management reports, and compile documents and copies for Board meeting packages.\nPrepare newsletters, flyers, and other various documents to inform homeowners of maintenance service or projects, activities, meetings, etc.\nAssist in preparing annual disclosure packages, annual meeting notifications, and annual financial statement packages for all homeowners and arrange bulk mailing of same within the time frames set by state statute or governing documents.\nAssist Community Manager in monitoring client delinquency rates and collections process for account portfolio.\nMaintain property files and unit files.\nAssist with processing new homeowner welcome packets.\nAssist with issuing of key fobs, pool passes and processing access keys.\nAssist Community Manager with ARB (Architectural Review Board) application processing and perform on-site community inspections as necessary.\nAssist Community Manager with requests for proposals, repair quotes, insurance notifications.\nAssist Community Manager with update of property fact sheets in C3.\nAssist Community Manager in preparing homeowner CC&R violation letter and communicate results of hearings to homeowners within the time frames set by state statues or governing documents as needed.\nAssist homeowners with Associa corporate programs (website, portals, etc.) including client enrollment.\nParticipate in Associa training including Associa University webinars, etc.\nWhile the list above is an extensive list of job responsibilities, it is expected that the individual in this position is hands on and flexible in performing, assisting, and/or supervising any necessary task that is requested by our client and/or the management agent.\nOther duties as assigned.\n\n Requirements

Requirements:

\n\nKnowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level.\nValid Florida LCAM license or desire to obtain one in the future is preferred.\nProfessional customer service and communication skills.\nKnowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level.\nAbility to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.\nAble to work effectively with others in person and in group setting\nAble to prioritize, manage time, and meet deadlines.\nAble to interpret verbal and/or written instructions at a proficient level.\nHigh School Diploma or GED Required\nAt least one year of directly related or closely related experience.\n\n

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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.