This position is with Rizzetta & Company, Inc. who is an affiliate of FirstService Residential Florida, Inc.

 

Summary

The Community Association Coordinator’s primary function is to assist the Manager with community inspections, recording and processing violation notices, administering the association’s ARC process, interfacing with community vendors, preparing work orders, and board and resident relations.

 

This position is in Land O Lakes, Florida. 

 

Essential Functions:

Inspect individual homes within community to ensure compliance with governing documents. Take photos with tablet and upload to management software. Generate, process, and follow-up on homeowner violation notices. Processing of architectural applications, making sure all required information is obtained from homeowner and submitting information to the Architectural Review Committee. Participate in ARC meetings as needed. Generate and process ARC letters. Generate and email monthly violation and architectural reports to association Board of Directors. Participate in board or membership meetings as needed. Meet vendors in community, participate in site walks, and generate work orders as needed. Request proposals or bids, business licenses, and insurance policies from vendors. Create an inspection calendar and set all inspection dates in accordance with number of visits stipulated in management contract, and/or as directed by Manager. Create a community binder containing community facts such as maps, contacts, special instructions, streets names, trash days, etc. Perform research on the internet (County, State, HOA website, etc.). Consistently check emails for Manager requests, homeowner matters, vendor proposals, etc. Always keep clear and open communication with team members. Communicate with and respond timely to board members, owners, land developers, attorneys, etc. Keep abreast of company and community policies. Prioritize tasks based on urgency. Ad-hoc duties include, but are not limited to, scanning, copying, mailing, filing, storing, assisting administrative assistant when needed, etc. Other job-related duties as assigned.

 

Education

High School Diploma or GED.

 

Experience Required

Minimum of two years’ experience in the field or related area. Must have an active Florida LCAM license. If does not have it, must be willing to obtain it with in 6 months of start date in position. Knowledge of Community Association Management. Knowledge and application of Microsoft Office, Adobe, and Windows based products. Knowledge and application of tablet/iPad.

 

Skills

Ability to coordinate/manage multiple projects at the same time. Ability to interact and communicate effectively with colleagues, vendors, and clients at all levels. Demonstrate leadership in maintaining high standards of professional behavior for self and staff. Demonstrate organization, attention to detail, problem solving, creative, and independent thinking. Demonstrate a commitment to the organization’s philosophy of high quality, professionalism, and organizational culture. Ability to work independently with minimal supervision.

 

Supervisory Responsibilities

None

 

Work Environment

Professional office environment. Ability to travel to local office markets. Travel is primarily during the business day, although some out of the area travel, overnight, and weekend work may be required.

 

Physical Demands Physical demands are essentially those of sedentary work. This position requires working both in the community and in an office setting. While working in the community you will be

 

1.) driving (sitting) in your car for long periods of time, and

2.) walking medium distances throughout the community and exposed to the elements.

 

EEO Statement:

 Rizzetta & Company is an Equal Opportunity Employer. Our Company does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.”

 

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