Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

The Walsh School of Foreign Service (SFS), founded in 1919, is a premier school of international affairs. SFS provides a rigorous education grounded in both theory and practice while instilling the Jesuit value of service. Father Edmund A. Walsh, S.J.’s vision was a school that would prepare students for all major forms of foreign representation — official and unofficial, governmental and private sector, whether commercial, financial, consular or diplomatic.

The Assistant Director manages administrative operations, financial transactions, events, and communications for the African Studies Program (AFSP), and provides academic support to AFSP faculty. Additional duties include, but are not limited to:

Events Management

Manage AFSP events, including, but not limited to, conferences, lectures, VIP visits, book talks, recognition ceremonies, receptions, and lunches.

Negotiate contracts with vendors, working with the SFS Procurement Analyst to ensure timely submission and approval of contracts.

Reserve venues that are appropriate for the size and type of event, and in a timely manner.

Generate advertisements, invitations, and associated correspondence, creating/updating mailing lists.

Manage events from setup to cleanup, coordinating with media, student groups, or any other organization involved in the event.

Coordinate with SFS Communications on media for events, and coordinate with the University Office of Communications on protocol and security.

Arrange all aspects of visitor’s needs, including transportation and lodging and honorarium payment, as appropriate.

Coordinate with other departments or external groups for events in which AFSP is a partner or participant, handling any other duties as related to the planning of an event.

Communications and Outreach

Create, maintain, and promote content on the AFSP website and update social media on a daily, weekly and/or monthly basis, working closely with SFS Communications on technical issues.

Assist the Director with building a content marketing strategy for AFSP.

Prepare and publish various promotional materials, newsletters, and annual reports for AFSP.

Work closely with the SFS Communications team on visual identity, branding, and events that will generate media coverage. 

Collect data on AFSP activities across different units at Georgetown University for reporting purposes and in preparation for grant opportunities.

Work closely with the Director and the SFS Director of Alumni Engagement on alumni initiatives.

Manage communications with AFSP board members and serve as primary board contact for administrative matters.

Program Administration

Manage student employee(s), serving as Timekeeper in GMS and monitor student hours to ensure they remain within budget.

Work with the SFS Finance team on AFSP financial transactions, including requisitions, contracts, reimbursements, expense reports, ProCard reconciliation, and related payments and transactions.

Participate in budget preparation and expense tracking, initiating pre-approval steps for purchasing requests as directed by SFS policy.

Prepare supporting documentation for all AFSP academic appointments for adjuncts, visiting, and regular faculty, as well as post-docs, working with the SFS Manager of Faculty Affairs.

Assist the Director in fundraising activities and program representation.

Serve as the Departmental Technology Representative, recommending changes to departmental technology and informing staff and faculty about issues as appropriate. 

Academic Program Administration and Faculty Support

Coordinate all aspects of relevant study abroad in Africa for students and faculty, including, when appropriate, program preparation, student recruitment, orientations, budget planning and management (as appropriate), and faculty support.

Advise students on course selection, conduct audits of transcripts (in consultation with academic deans), and lead recruiting and outreach events for the Undergraduate and Graduate Certificates in African Studies.

Assist student leaders and African Studies-affiliated student groups with limited but relevant support such as providing resources to assist in events and budgeting.

Serve as point of contact for faculty on office space, technology, and classroom needs.

Process expense reports, reimbursements, book orders, library reserves, and related items for faculty. 

Serve as a resource to faculty on various processes on campus, including but not limited to expenses, grant management, course scheduling, hiring research assistants, and responding to faculty queries in a timely manner.

Work with AFSP Director, faculty, and the Registrar’s office to manage course scheduling each semester and to reduce scheduling conflicts.

Work Interactions

The Assistant Director reports to the AFSP Director and works closely with AFSP faculty and SFS administrators. 

Requirements and Qualifications

Bachelor’s degree in relevant field and

At least 2 years of closely related professional experience in program administration and event planning, preferably in higher education

Knowledge of African Studies preferred

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.