Department
PSD Administration: Academic Affairs
About the Department
Job Summary
Responsibilities
Manages all aspects of the appointment and reappointment processes for postdoctoral researcher and visiting academic ranks in PSD.
Reviews for accuracy and approves on behalf of the dean all postdoctoral researcher hires and reappointments.
Reviews for accuracy all visiting academic rank hires and reappointments, and works with the Deputy Dean for Academic Affairs to obtain approvals for visiting academic appointment cases.
Reviews visa requests for compliance with University policy and visa and tax laws, and makes independent judgement on case edits or additions, liaising with units on edits and additions, and the Provost’s Office, as needed, through case approval.
Responsible for addressing questions or issues related to postdoctoral researchers and visiting academics that may arise from faculty, unit administrators, or employees.
In consultation with the Dean’s Office, and Provost’s Office when appropriate, troubleshoots complex problems or concerns related to postdoctoral researchers and visiting academics.
Responsible for providing guidance, and solving problems related to, pay, benefits, leaves, and other related questions.
Responsible for Workday entries for all non-Chemistry postdoctoral researcher ranks, and visiting academic appointments, ensuring accuracy, and coordinates with the human resources team.
Assists in training new and existing unit staff on the requirements and processes for postdoctoral researcher and visiting academic appointments.
Advocates for the needs of PSD units to the Provost’s Office when exceptions are needed, including helping to develop and write the business case, in consultation with the Director.
Works on projects and implementation of plans for postdoctoral initiatives.
Identifies opportunities to streamline work and workflows.
Responsible for updating the academic affairs SharePoint site for postdoctoral researcher and visiting academic pages appropriately and in a timely manner.
Creates cases in Interfolio and uses the system through case completion as needed.
Maintains existing, and creates new, mechanisms for data collection and reporting on postdoctoral researcher and visiting academic ranks.
Cross-trains on other academic affairs work and serves as back-up to the Director of Academic Affairs and Chief of Staff and Associate Director of Academic Affairs as needed.
Understands, and stays up to date on, immigration rules and requirements that affect postdoctoral researchers and visiting academics and works with the Office of International Affairs and the Provost’s Office on immigration questions and needs.
Serves as a resource for program information. Resolves problems or questions referred by program staff, University administrators, or other contingencies.
Gathers and analyzes data for possible solutions for faculty-related issues. Writes reports and expands knowledge and experience in areas.
May process job postings for faculty and other academic appointments.
Performs other work as directed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
Bachelor’s degree.
Experience:
Experience with academic appointments in a higher education environment.
Experience working with highly confidential information.
Experience with Office Suite, Workday, Interfolio, SharePoint and/or similar Human Resources Management software systems.
Preferred Competencies
High-level attention to detail and ability to maintain a high degree of confidentiality and discretion.
Customer-service oriented outlook.
Ability to work independently and appropriately manage workload.
Ability to think creatively and troubleshoot complex problems.
Ability to perform high-level work amid competing priorities.
Ability to develop relationships with partner offices across the University.
Working Conditions
This position is eligible for a remote work schedule.
Application Documents
Resume (required)
Cover letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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