Req #: 239509 Department: UW FACILITIES: ASSET MANAGEMENT Appointing Department Web Address: https://facilities.uw.edu/ Job Location Detail: open to hybrid work schedule (combination in-office + remote) Posting Date: 10/02/2024 Closing Info: Closes On 10/08/2024 Salary: $13,334 - $15,000 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119\_a11y.pdf) As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. UW Facilities operates and maintains more than 300 buildings, and over 27-million gross-square-feet of space, including 643-acres of main campus grounds. The main Seattle campus operates as a "city" of 60,000 people, and includes all municipal utilities, power generation, medical centers, research facilities, streets, parking, waste management, safety, and building operation to meet the standards of one of the nation’s major academic and research institutions. In addition to the Seattle campus, the University of Washington operates and maintains the Bothell and Tacoma campuses and several field stations (Friday Harbor, Olympic Natural Resources, Pack Forest, Sand Point, and the UW Tower). The Asset Management group includes the Project Delivery Group, Engineering Services, Sustainability, and Campus Architecture & Planning. The Operations group includes Maintenance & Construction, Campus Utilities & Operations, Building Services, Transportation Services, Safety, and Emergency Management. Supporting these groups are the Business Intelligence & Information Technology group, Finance & Administration group, Real Estate, and Campus Energy & Utilities Operations. Asset Management has an outstanding opportunity for an **Assistant Director of Campus Asset Renewal,** an integral part of the Campus Architecture & Planning team. Trust, accountability, transparency, and inclusion are core values for the Campus Architecture & Planning team (CAP). We care deeply about building a practice that embraces and demonstrates these values daily, as the primary liaison between Units and UWF, CAP intentionally pursues broad collaboration of subject matter experts to facilitate informed decision-making. This position will intentionally support and promote strategic initiatives that align customer expectations with the realities of constrained funding through the inclusive development of tools and resources consistently referenced and applied. Position Purpose This Assistant Director of Campus Asset Renewal will provide leadership and expertise in guiding the Campus Asset Renewal Program activities associated with reducing the University’s long-standing deferred maintenance backlog to an acceptable level, replacing our outdated and unsustainable utility and energy infrastructure, and ensuring our transportation infrastructure continues to serve the University’s needs. Under the general supervision of the Executive Director, this position will guide and manage the planning and reporting efforts related to the following initiatives: • The Building Renewal 30-YR Vision Plan and 10-YR Implementation Plan • The Energy Transformation 30-YR Vision Plan and 10-YR Implementation Plan • The Transportation Services 10-YR Implementation Plan • Minor Works Program The engagement of this position with university leadership, city and state representatives, campus stakeholders, and consultants is critical to the successful implementation of these plans and advancing the University toward a more sustainable future. This position will oversee the work of Portfolio Managers to holistically monitor and analyze emerging campus infrastructure and asset needs, advance program goals and metrics, and develop capital planning scenarios through a life-cycle mindset to maximize return on investment and advance the academic mission. Position Complexities This position has a responsibility to the three UW campuses, navigating dynamic and sometimes undefined relationships, with a core emphasis on the Seattle campus and supporting role for UW Bothell and UW Tacoma. The person in this position will acquire an in-depth, holistic understanding of existing data and campus needs; advance the methodology for assessing and reporting these needs; and develop long-term unit and facility plans that take into consideration the risks, challenges, and opportunities for addressing these needs. This position requires keen collaboration and facilitation skills to strategically navigate, cultivate, and preserve cross-functional relationships amongst process partners and campus leaders. The person in this position will bring superior communication and interpersonal skills, patience, advocacy, and a clear sense of mission with an ability to effectively guide the work of account and portfolio managers to balance disparate goals and achieve the greatest benefit for the University. Position Dimensions and Impact to the University The Assistant Director of Campus Asset Renewal provides leadership in the identification, prioritization, and formation of capital projects intended to improve University facilities, upgrade the energy infrastructure, and sustain our transportation assets. The roles and responsibilities for this position are dynamic and challenging due to the University’s decentralized and complex environment, aged facilities with outdated infrastructure and severe deferred maintenance backlog, constrained space efficiency and capacity, challenging regulatory requirements, and unpredictable funding allocation. To meet these challenges, the person in this position must lead efforts to strategically leverage a multitude of funding resources, prioritize asset renewal strategies, and develop plans to meet the University’s near and long-term goals. A person successfully fulfilling their mission in this space will: • Use advanced analytic skills in evaluating complex data sets to extract and effectively communicate meaningful trends, risks, and opportunities related to campus space and facility assets. • Rely on their training and expertise in managing and guiding a highly motivated team to excel collaboratively and consistently, garnering respect and trust with university leadership, internal and external stakeholders, and consultants. • Leverage their familiarity with project planning and design processes to efficiently form projects and successfully transition these to the Project Delivery Group (PDG) or Facilities Construction (FC) for execution. • Bring creativity and levity to facilitate team-based problem-solving strategic initiatives that are complex and often controversial to ensure effective communication and openness. • Enhance communication and team effectiveness through actions that are transparent, consistent, and fair. **Position Responsibilities** The Assistant Director of Campus Asset Renewal will be responsible for leading an integrated portfolio management team to prioritize, plan, and form projects to meet the University’s near and long-term goals to reduce the extraordinary, deferred maintenance backlog to a manageable level, transition the campus energy system to a more sustainable future, and ensure our campus utility and transportation infrastructure is reliable. Specific responsibilities include: Program Management (50%) • Manage and oversee the prioritization, approval, and tracking of the Campus Asset Renewal Programs including the Building Renewal Program, Energy Renewal Program, Minor Works Program, and Transportation Improvement Program. • Work in partnership with UW Facilities staff to develop and maintain a methodology to keep current the facility condition assessment data, including the addition of new assets, an approach to updating asset condition based on renewal efforts, and evaluation criteria/rating to prioritize needs within each program and sub-program. • Oversee the ongoing utilization, expansion, and upkeep of the Building Renewal Program Planning Tool to inform the near and long-term capital plan in partnership with the work of CAP Account Managers invested in supporting the academic program needs. • Coordinate and advance online dashboards and an annual report of the Campus Asset Renewal Programs progress on achieving the 10 and 30-YR plans and recommendations for edits to these programs based on emergent needs and/or trends. Project Formation & Tracking (20%) • Develop evaluation criteria to inform capital budget scenarios that align institutional goals, academic unit priorities, and campus priorities with fund sources in partnership with CAP Account Managers and Finance Planning & Budgeting. • Oversee process improvements, strategic initiatives, and the development of tools, templates, and training materials to ensure the consistent formation of projects large and small regardless of delivery method. • Oversee and guide the development of feasibility studies and state-mandated predesign studies when necessary to inform scope, schedule and budget. • Oversee the input and tracking of Minor Works projects on a biennial basis to ensure work is completed on time and emergent needs are prioritized. Strategic Initiatives & Goals (20%) • Partner with CAP leadership team in the development and tracking of key performance metrics to advance UWF strategic initiatives. • Oversee the development of portfolio performance targets. Staff Support (10%) • Provide staff support of the portfolio management team. Lead Responsibilities The University is at a critical juncture, with significant risk in our ability to fulfill the University’s mission, presented by our substantial deferred maintenance backlog and outdated utility and energy infrastructure. The significant investment required to avoid costly penalties or emergency repairs requires diligent program management to actualize the implementation plan to renew or replace aged assets and divest from fossil fuels. Success in this position requires extensive complex project management expertise, clear and concise leadership and guidance, creative vision and strategic organizational acumen, and extraordinary adaptability to establish a clear plan to achieve the desired project deliverables and know when and how to pivot quickly if needed to sustain the project schedule. Additionally, the individual in this position should demonstrate integrity, strong communication skills, good judgement, passion, and motivation to garner trust and respect from campus and external partners. Knowledge of facility assets and infrastructure, logistics of phased demolition, program planning and operational impacts, and capital planning are essential to developing projects that are achievable operationally, financially, and temporally. The Assistant Director of Campus Asset Renewal must strategically navigate the University’s dynamic and complex organizational structure in a manner that cultivates cross-functional partnerships to drive creative problem solving. This position will be responsible for managing the team of Portfolio Managers inclusive of directing consultant work, coordinating broad stakeholder collaboration and engagement, and ensuring timely decision-making to advance the work. This is accomplished through superior communication and interpersonal skills, patience, advocacy, and an ability to effectively balance the views and objectives of individual entities to achieve the best outcome for the University. Supervisory Responsibilities Provide support to the Portfolio Management team. Contacts / Interactions • Institutional Officers: Occasional presentations to Regents, President, and Provost may be required. • Major Leaders: Stakeholder engagement and presentations to Vice Presidents/Provosts, Deans, and heads of major departments required. • Other Employees: Engagement with UW Facilities staff, administrative unit staff, faculty, and student employees required. • Outside Institutions/Organizations: Coordination and collaboration with peer universities, and city, state, and federal agencies. • Vendors: Coordination and management of consultants work and contracting/invoicing. **Requirements include:** • Bachelor’s Degree in Architecture, Landscape Architecture, Engineering or a related field and seven or more years of related work experience to include: -Experience in near and long-term strategic planning. -Experience in managing complex capital projects with a diverse group of cross-functional stakeholders. • Strong ability to coalesce large and diverse data sets to extract and effectively communicate meaningful observations in concise and relevant terms for business decisions. • Demonstrated ability to establish and maintain productive and collaborative relationships with an assorted range of stakeholders within a multifaceted organizational structure. • Fluency in issues related to project construction, renovation, budget estimating, timelines, and impacts. • Strong communication and facilitation skills, including the development of presentation materials required for decision-making. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. Desired • Experience working in a university or public agency environment. • Extensive experience in facilities planning, facilities asset management, budgeting, and project/program management. • Strong analytical skills in financial analysis and business case development. **Working Environmental Conditions:** • Must be able to work in person and remotely as required by position responsibilities • Must be able to work in a non-smoking environment • Regular and predictable attendance is required Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. **Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.** University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.