Location: Albany, NY Category: Promotional Posted On: Wed Jan 22 2025 Job Description: Reporting to the Senior Director of Donor Relations, the Assistant Director of Donor Relations will provide project coordination and management of the Division of Advancement's donor acknowledgement program with additional primary responsibilities. Primary Responsibilities: + Managing, thoroughly researching, drafting and tracking high-level donor acknowledgement letters integral to the division's stewardship efforts, including presidential and vice-presidential level acknowledgement letters + Manage comprehensive acknowledgement program, including but not limited to overseeing the production/writing of specialized acknowledgement letters (memorial/honoraria, soft credit donors, first-time donor outreach, etc.) + Work in collaboration with and provide contacts at the various colleges/schools/departments on campus the information to produce timely acknowledgement letters or data lists for their specific areas. Troubleshoot any issues and provide additional information when requested. + Manage and ensure the regular production, updating and mailing (via both traditional and email methods) of donor gift receipts. + Provide charitable gift/pledge information to colleagues within the Division of Advancement, the campus community, and specific offices/donors. + Work in collaboration directly with division's data management staff to manage, update and enhance the stewardship/donor relations acknowledgements and procedures via the division's database, Raiser's Edge. + Assist with the successful execution of all aspects of on-campus/public recognition of major gifts donors for their support of the various departments/schools/colleges. Recognition may include plaque/poster unveilings for donor families and academic department leadership, small receptions for donors and other recognition initiatives like obtaining content for and creating personalized thank-you videos for highest level donors whose philanthropic contributions are integral to Advancement's efforts. Proper execution of these events is critical. + Assist with and create new content related to the Celebration of Scholarships annual program through student acknowledgement acquisition, content design and related creation of student scholarship packets that are distributed annually, for annual Donor Impact Reports (800+) and for any major gift donor initiatives. + Implement new materials and new content for Donor Relations projects and other specialized acknowledgement programs supporting fundraising efforts for our Student Scholarship, Loyalty Society and UProgress donors. + Utilize and extract data from Raiser's Edge database and Anthology e-mailing programs platforms + Implement new acknowledgement language/ideas to keep outreach items fresh and up to date. + Other reasonable duties as assigned Functional and Supervisory Relationships: + Reports to Senior Director of Donor Relations + Supervises the following positions: none Job Requirements: + Demonstrated superior writing skills + Excellent organizational skills and attention to detail + Strong interpersonal and communication skills Job Requirements: Minimum Qualifications: + Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization. + One to three years of relevant experience in donor relations, development or related experience + Experience working with databases and Microsoft Office products, especially Excel + Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role + Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community Preferred Qualifications: + Experience with Raiser's Edge, Anthology or similar CRM /relational databases + Prior experience in an institution of higher education or not-for-profit setting + Experience in project management in a higher education setting Additional Information: This is a promotional opportunity for current UAlbany employees. Eligibility for Consideration: + You must be employed at the University at Albany campus. + You must be in a State-funded UUP professional position (MC employees are not eligible). + You must have a permanent, term, or probationary appointment. Only temporary employees employed by UAlbany for three or more consecutive years can be considered eligible. For details concerning the University's Promotion Policy for Professional Employees, please see HR Memorandum 88-4 (https://www.albany.edu/hr/promotion.php) . Professional Rank and Salary Grade: Senior Staff Assistant, SL-3, $55,151-$59,000 Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml (https://www.albany.edu/police/statistics-and-records) Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov. THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=184873