Department
PSD Administration: HR
About the Department
Job Summary
Responsibilities
Uses in-depth knowledge and expertise in Employee- Labor relations (ELR) to take the lead on investigations, working closely with the University’s Employee Labor Relations team. Serves as a resource to other members of the HR team to advise on ELR issues.
Oversees the implementation and compliance for PSD’s annual performance review process, ensuring that the process runs smoothly and working with the HR team to ensure that PSD’s managers understand the process, timeline and complete goal setting and reviews in a timely manner.
Reviews and approves all staff offer letters that are prepared by members of the HR team.
Serves as a back up to the Director of Human Resources, assisting the team and divisional leaders with questions and approvals.
Assists with training team members as needed.
Serves as the lead on leaves and medical accommodations, working closely with the University’s Leave Administration team and ELR to ensure that appropriate documentation has occurred.
Serves as the lead on HR projects as assigned including planning, training and implementation.
Works with the Director of Human Resources to develop and improve training resources for departmental administrative staff and HR staff including creating a sharepoint, creating training materials, and developing other resources for staff.
Creates structured training materials that can be deployed more broadly for the HR team and used to onboard new team members.
Provides HR generalist support to assigned units, including but not limited to managing the staff hiring processes, including developing job descriptions for staff position, assisting with phone screening candidate and reference checking, creating offer letters, and onboarding new employees.
Maintains appropriate human resources data and records, solving a range of problems using best practices.
Counsels employees on the University of Chicago’s benefits and when needed, refers staff members to experts within the University.
Serves as a resource to the HR team and supervisors across the Division on ELR matters including but not limited to advising on furlough, layoff, termination and corrective action requests.
Provides guidance to supervisors on PSD employees that are members of the union to ensure that appropriate procedures for managing these employees are followed, including understanding the union contracts and procedures for corrective action, employee complaint and termination.
Guides staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Develops templates and drafts routine offer letters. Maintains appropriate human resources data and records, solving a range of problems using best practices.
Counsels employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a minimal level of guidance.
Has a deep understanding of unit's employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
---
Preferred Qualifications
Education:
Bachelor’s degree.
Experience:
A minimum of 7 years of progressively responsible administrative experience.
Experience working in a university environment.
Technical Skills or Knowledge:
Strong and broad computer skills (word processing, database, spreadsheet, e-mail, and web), including a strong knowledge of Microsoft Office Suite
Knowledge of Workday.
Experience with student pay processes at a university.
Preferred Competencies
Excellent organizational and communication skills,
Demonstrated ability to manage complex workflows and processes.
Ability to juggle competing deadlines and prioritize.
Excellent problem-solving skills.
Strong customer service skills and ability to interact with and serve a diverse population with tact, courtesy, clarity, and diplomacy.
Ability to handle sensitive and confidential situations and information with absolute discretion.
Ability to take initiative and organize and complete projects with minimal supervision.
Attention to detail.
Application Documents
Resume (required)
Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.