JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Assistant Facilities Manager

Nashville, TN

Monday - Friday 7:30 - 4pm

$58600-76500

Position Description

JLL is seeking an Assistant Facilities Manager in Nashville, Tennessee to assist the Facility Manager in overseeing the delivery of services to operate and maintain a portfolio of properties . Your role will involve CMMS management, vendor management, schedule coordination, customer/client services, invoice management, and facility maintenance.

What this job involves:

Vendor Management:

Assist with vendor management for maintenance of janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and others defined within the portfolio of respective sites.

Monitor vendor performance and address any issues

Assist with vendor contract procurement process

Ensure vendor compliance with contract and insurance requirements

Health, Safety, and Risk Management:

Ensure compliance with health, safety, and environmental policies and procedures

Coordinate with Facility Manager to implement risk management practices

Coordination and Support:

.Assist with schedule coordination of vendor recurring/preventive maintenance services

Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption

Assist with ordering of office supplies, consumables, PPE, etc.

Work Order Management:

Monitor Corrigo dashboard metrics

Ensure work order delivery is achieving client KPI’s

Management Tenant Request funding process

Oversee customer satisfaction survey results and follow up

Continuous review of open work orders, reporting and following up with engineering team on work order status to ensure each is addressed in a timely manner

Manage site-level invoicing and monitor budget variances

Client Relationship Management:

Proactively develop and manage client relationships ensuring that expected service levels are achieved.

Actively support an environment of teamwork, co-operation, performance excellence and personal success.

Comply with contractual requirements and exceed key performance indicators

Financial Management:

Finance Management / Cost Control / Profitability

Manage vendor purchase orders, invoices, and payments

Assist the Facility Manager to achieve or exceed financial targets and key performance indicators.

Assist with the annual budgeting and quarterly forecasting processes for the site/s as well as prepare monthly spend reports (actual vs. budget, variance etc.), as requested.

Help to develop and approve the annual capital plan for each building, as requested

Qualifications:

Associate or Bachelor's Degree or equivalent work experience in Facilities Management or Property Management required

Minimum of two (2) years of industry experience required either in the corporate environment or as a third-party service provider

Ability to prioritize tasks and manage multiple projects simultaneously

Strong leadership and relationship building skills

Strong interpersonal skills and problem-solving ability

Excellent verbal/written communication and presentation skills

Proven record of providing excellent internal and external customer service

Strong knowledge of Microsoft Office products such as Office, Outlook, Excel, etc.

Proficient in using facilities management software and Microsoft Office suite

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.