JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Assistant Facility Manager

Work Dynamics - Integrated Facilities Management

The Assistant Facilities Manager will be responsible for: 

People Management (including vendor management) 

Provide coaching and direction to team to develop and sustain a high quality, well-motivated team; provide oversight and management to the team as a backup for the Post Facilities Manager 

Drive staff morale, trust and work ethic amongst site team by fostering an environment that supports teamwork, cooperation, and performance excellence 

Assist in mentoring and enabling Training and Development of team members 

Manage multiple vendors (including hard and soft skills) to deliver services on time and within budget 

Assist the JLL Procurement Team in the vendor procurement processes in accordance with agreed Commonwealth procurement rules as well as JLL’s procurement best practices 

Achieve Key Performance Indicators and Service Level Agreement targets 

Client/Stakeholder Management 

Deliver excellent customer service to meet client’s onsite expectations 

Build and develop effective relationships with the Posts’ key stakeholders and be demonstrate comfort working across all levels 

Monitor procedures to ensure service delivery meets contractual obligations and standards and client expectations  

Finance and Commercial Management 

Ensure that the site’s financial operations are meeting targets and control requirements 

Assist and monitor financial processes to ensure account payable procedures are followed at all times 

Ensure that all contracts are professionally delivered at the right cost and in line with the JLL Code of Ethics; 

Monitor expiry of contracts and initiate re-procurement if needed; 

Continually assess contracts to ensure best value delivered to the client 

Health and Safety Management 

This role has the responsibility and duty of care to work safely, taking reasonable care to protect their own health and safety and that of fellow workers, contractors and visitors ensuring they comply with the requirements of the health and safety guidelines, policies and rules 

Review contractor Safe Work Method Statements (SWMS) prior to works being undertaken on site   

Site Operations Management 

Implement Industry Best Practice operations 

Assist and monitor to ensure all building procedures and performance measures are maintained at all times 

Ensure all Critical Environment (CEM) requirements are met 

Seek ways to reduce costs and improve operational standards 

24/7 emergency call support and site attendance as and when required 

Risk Management 

Ensure the JLL Operational Risk Management (ORM) program is implemented and maintained 

Support the implementation and monitoring of disaster recovering and business continuity plans 

Follow established escalation procedures and incident reporting procedures 

Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies 

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.