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Inviting applications for the role of Assistant Manager, Invoice To Cash

We are seeking a highly motivated Procurement Assistant Manager / Team Lead to join our procurement team. The Procurement Assistant Manager / Team Lead will be responsible for reviewing Purchase Requisitions (PR) and converting them into Purchase Orders (PO) in SAP, ensuring timely approval of POs, dispatching PO copies to vendors, monitoring order status, expediting orders, performing the Goods Receipt Note (GRN), resolving procurement queries, collaborating with internal and external stakeholders, maintaining accurate procurement records, and managing ETA dates.

Responsibilities:

· Onboard the vendors by validating compliance documents.

· Review purchase requisitions and convert them into purchase orders in SAP by validating thresholds, Client Order, Contracts, Quotations, SOWs, etc.

· Raise the query with Order Management team to clarify any discrepancies or missing information.

· Verify the accuracy of purchase orders, including quantities, pricing, delivery dates, and delivery address.

· Follow up with procurement stakeholders to ensure timely approval of POs.

· Work with vendors to obtain accurate ETA dates and update SAP with relevant codes based on the nature of goods and services, along with time of arrival.

· Monitor and expedite orders to ensure timely delivery of goods and services.

· Perform the Goods Receipt Note (GRN) in SAP and update the necessary information.

· Receive and respond to procurement-related queries from internal and external stakeholders through various channels, including phone, email, and ticketing system.

· Collaborate with internal stakeholders, such as the procurement team, AP Team O2B Team.

· Maintain accurate and up-to-date records of all POs, procurement status, and order tracking in SAP.

· Proactively identify potential delays in the procurement process and take appropriate action to mitigate them.

· Communicate any procurement-related issues or concerns with stakeholders and management in a timely and effective manner.

· Ensure all query resolutions are documented accurately in the procurement system and related documents are updated accordingly.

· Provide leadership guidance to procurement operations team members for complex procurement cases.

· Address client concerns and escalations in a timely and professional manner

· Conduct proactive sample audits to identify potential errors and mitigate risks.

· Perform RCA for each error to identify the root cause and develop corrective action plans.

· Adhere to all company policies, procedures, and guidelines related to purchasing and procurement activities.

Minimum Qualifications Skills

· Bachelor's degree in business, Commerce, supply chain management or related field

· Experience in a procurement or purchasing role, preferably in a Outsourced environment

· Ability to collaborate and work effectively with internal and external stakeholders.

· Ability to work effectively under pressure and prioritize tasks to meet deadlines.

· Strong analytical and problem-solving skills

· Strong attention to detail and ability to maintain accurate records.

· Knowledge of procurement policies, procedures, and regulations

· Proficiency in Microsoft Office and experience with procurement systems such as workflow tool (Ariba, Coupa, Ivalua etc) Query management tool (SFDC/Service Now/Jeera etc) and SAP.

The ideal candidate will have experience with outsourced procurement activities, a strong understanding of procurement processes, tools, and technologies.

Genpact is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Genpact is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation. For more information, visit www.genpact.com . Follow us on Twitter, Facebook, LinkedIn, and YouTube.

Furthermore, please do note that Genpact does not charge fees to process job applications and applicants are not required to pay to participate in our hiring process in any other way. Examples of such scams include purchasing a 'starter kit,' paying to apply, or purchasing equipment or training.