Details **Open Date** 01/13/2025 **Requisition Number** PRN40951B **Job Title** Manager, Administrative **Working Title** Assistant Manager **Job Grade** E **FLSA Code** Administrative **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** M-F 8am-5pm. Hybrid option While this position is intended to work on campus, it also has the ability to telework remotely for a portion of each week. An employee hired into this role who telecommutes will be responsible for providing space, networking and/or internet capabilities at the telecommute location and sign the University of Utah Telecommuting Agreement and Request to Use University Property Off Campus forms. **VP Area** President **Department** 00350 - Payables Production **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $62,400 **Close Date** 04/13/2025 **Priority Review Date (Note - Posting may close at any time)** **Job Summary** The Accounts Payable Assistant Manager will work closely with the Accounts Payables Manager in overseeing and managing the accounts payable process; reviewing, updating, creating, and implementing the payables procedures; receiving, tracking, and reconciling invoices, preparing payments, and maintaining accurate files. You will need organizational skills and be able to effectively delegate, and follow up to ensure work has been completed correctly. Attention to detail is critical for this position as accurate and timely payment processing is critical for university success. Compliance with Laws, Regulations, and Policies – help team leads in ensuring that all work is being performed in compliance with all applicable federal and state laws and regulations, university policy, and in compliance with applicable accounting standards. Working with the Accounts Payables Manager, you will review and update university policies and standard operating procedures to reflect best practices for the profession. Accounts Payable Staff Management & Development – manage staff and processing workloads, ensure processing standards are maintained, ensure excellent customer service is provided, and assist in reviewing the needs of staff to help identify and provide staff development. Continuous Process Improvement & Fraud Detection – manage existing processes and continually look for opportunities to improve these processes, as well as identify any process breakdowns, or risk points in the process. This includes looking for fraud risks in the process, alerting leadership if any risks are discovered, and working to mitigate those risks through process changes. Financial Services Technologies and Systems – our ability to assist the University in achieving broad strategic goals includes our ability to effectively utilize the technological resources available. This position will need to be familiar with our ERP and electronic procurement systems in relation to accounts payable processes and resolve issues that may arise. This position will assist the AP Manager in tracking Key Performing Indicators (KPIs) to document the work being performed and identify opportunities for improvement. Measuring the success of what we do, broadly, is a goal of President Randall. Ongoing expectations include the following: Be an active and engaged member of the P2P Team including close collaboration with the other managers. Be active and engaged leader within Financial Services by demonstrating collaboration and teamwork with other managers to help Financial Services support the University’s achievement of its goals. Provide excellent customer service to a broad array of internal and external customers including University leadership, departments, legislators, Board of Regents, other higher educational institutions, internal and external auditors, suppliers, regulators, students and staff. Be a credible leader and knowledgeable business resource, a good listener and collaborator to all departments and divisions with a focus on customer service and support to build stronger relationships across the University. Manage, mentor and develop a customer service-oriented team in a dynamic and fast-paced environment. **Responsibilities** 1. Forecasts, develops and implements policies and procedures in the areas of customer service, staff management and budgetary goals and objectives that are consistent with University of Utah’s policies. 2. Markets and promotes new and existing programs and services to internal and external customers. 3. Participates in University-wide committees to establish customer service standards and administrative plans and policies. 4. Facilitates cooperative and collaborative community and institutional relationships. 5. Ensures customer satisfaction by analyzing complaints, concerns and suggestions and providing appropriate follow-through. 6. Develops departmental strategies consistent with the assigned department’s continuous quality improvement program. 7. Ensures competency of staff through the development and/or presentation of educational programs and through on-going staff performance evaluations. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. **Minimum Qualifications** Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required. Master’s degree in a related area may be preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Preferences** **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.