Position Summary

Responsible for overseeing GA administration works including vendor management, medical/life insurance, managing building/office facilities, parking spaces, office supplies, equipment, food items including office cleanliness and building safety measures. Supervising and coordinating administrative tasks for the general affairs team, ensuring the rest of the employees has adequate support to work and to ensure smooth running of our organization operations.

Role and Responsibilities

GA Administration

Employees’ medical/life insurance renewal coordination and member list managementOnboarding support by checking new joiner’s list regularly to provide onboarding items including workstation, welcome kit, mobile phone, stationery, U ready account, IT gears, etc.Off-boarding support by checking all return items, and otherOffice supplies purchase & LPO managementGA contract renewal management including 2 pantry vendors, filtered water machine, Security, cleaning company, coffee machine companies, etc.Checking & correcting attendant reports (Weekly/Monthly) and report to part leader and HoDCompany lease car management: Individual car renewal, temporary car arrangementSupport GA part leader for office renewal of Dubai and GCC officesReporting total GA expenses regularly to the part leader

Building Management

Office layout management including modification of the space whenever requested, quotation comparison, and raising the budget approvalChecking the office premise regularly to find the area of improvement for a reporting and fixingSupervising office cleanness checking including meeting rooms, common area, toilets, etc.Renewal & conducting of building services such as pest control, AC duck cleaning, AMC (Annual Maintenance Contract, etc.)Replace of old/broken furniture or IT items in a timely mannerBe a contact point for Tecom for building related issue to solve the problem in a short time frameParking spaces management

Skills and Qualifications

5-7 years relevant experienceCommunication, interpersonal and negotiation skillsOrganizational and Leadership skills(as a sub-part leader)Proficiency in MS Office (PPT, Excel, Word)

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