Posting Detail Information Working TitleAssistant Manager for Facilities at CSU Spur Campus Position LocationDenver, CO Work LocationPosition is fully in-office/in-person Research Professional PositionNo Posting Number202401887AP Position TypeAdmin Professional/ Research Professional Classification TitleProf/Indiv Contrib II Number of Vacancies Work Hours/Week40 Proposed Annual Salary Range$75,000 - $80,000 Employee Benefits Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. + Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf) + Explore the additional perks of working at CSU here. + For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) . + Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) ! Desired Start Date Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on11/11/2024 Description of Work Unit The Colorado State University System office is located in Denver, Colorado. The CSU System is comprised of CSU in Fort Collins, CSU Pueblo, and CSU Global. The System office is home to initiatives representing more than one campus within the System including the CSU Spur campus. About the Spur Campus:The CSU System, along with its partners, is standing up three buildings focused on water, food and agriculture, animal health, and sustainability at CSU Spur at the National Western Center ( NWC ). Within the Spur buildings, CSU will conduct research and convene experts from around the globe; students of all ages will engage with science and technology, and have opportunities for exploratory learning, transforming their thinking about food, water, and health and the careers available in these fields. Partners will participate in programming the space and bring evolving content to the year-round campus. These facilities include laboratory space, classrooms, public education spaces, outdoor spaces, a flexible theater, a rooftop greenhouse and more! All three facilities are targeting LEED Gold, and their operations should reflect the state-of-the-art in sustainability and healthy building operations. Learn more atwww.CSUSpur.org Position Summary This position serves as Assistant Manager of Operations and has responsibility for supervising and achieving the most efficient and timely objectives for processing workflow and independently assessing and prioritizing incoming operations work. Serves as support of the operational financial and budget process. Handle all staff and tenant requests relating to building access cards and be the main point of contact for guest space room reservation and reviewing each room after use. This position will play a pivotal role in the emergency evacuation training and yearly drills. This position will also collaborate to ensure CSU’s goals of meeting LEED , STARs, sustainability are tracked and met. Required Job Qualifications + Bachelor’s Degree. + Minimum of three (3) years of commercial or institutional real estate or property management experience. + Demonstrated experience assisting in the preparations of budgets, CAM reconciliations, perform numerical and financial calculations and other types of related financial reports + Demonstrated experience with sustainable and healthy building operations including energy and water efficiency, waste diversion, etc., including tracking and reporting building performance + Proficiency with Microsoft Office Suite including Outlook, Excel, Word. + Self-motivated and have excellent time management with the ability to work in a fast-paced environment and meet deadlines. Preferred Job Qualifications + At least five (5) years of commercial or institutional real estate or property management experience. + Previous supervisory experience + Excellent verbal and written communication skills + Ability to effectively present information and respond to questions from senior level management, clients, tenants, vendors, peers, and the public. + Experience in operations of facilities with LEED , Fitwell, WELL Building, or other sustainability or health-related rating + Reflecting CSU System values, candidates are expected to have the ability to advance the commitment to diversity and inclusion. Diversity Statement Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion. Essential Duties Job Duty CategoryDaily Building Operations Duty/Responsibility + Day-to-day interaction with CSU staff working at Spur, as well as external tenants + Assist with the management and development of all property personnel + Coordination of facility maintenance and cleaning issues and requests + Disperse memos/communications to staff, facility users, and tenants regarding events, operations, campus sustainability efforts, and more + Handle all calls regarding maintenance, cleaning or any problem with tenants or vendors that may arise + Distribute and follow up on work orders to appropriate staff + Assist General Manager with oversight of building operations contracts and vendors to maintain Class-A operations + Create a good working relationship with CSU teams and external tenants, understand their work and be able to proactively address any facilities issues/concerns + Handle all staff and tenant requests relating to building access cards + Assist General Manager as necessary with warranty, repairs, tenant improvement and capital projects + Assist General Manager with living space room reservations and ensure proper accounting + Assists General Manager with training and motivating, all on-site staff in order to achieve operational goals of assigned property. This includes new employee indoctrination, instructing and advising on-site staff of employee procedures and guidelines as directed by the General Manager + Give CSU Spur Campus tours to the public as needed + Assist with coordination of events from the operations side, including providing operational information to Events team, and some event set up and breakdown as needed Percentage Of Time55 Job Duty CategoryFinancial and File Management Duty/Responsibility + Assist with annual budget and year-end reconciliations + Maintain insurance certificates for vendors, tenants and events + Assist with tracking and billing of living space users + Assist with managing living space check-in/check-out for guests and students + Assist with ensuring appropriate license and inspections are in place for all Spur spaces, including café and teaching kitchen + Assist with tracking number of monthly parkers for proper billing + Maintain access card database Percentage Of Time30 Job Duty CategoryBuilding and Campus Sustainability Reporting Duty/Responsibility + Assist General Manager with reporting requirements for local and state reporting requirements, and for AASHE STARs program, including energy and water use, waste streams, etc. + Assist in conducting occupancy surveys for reporting + Assist GM with facilitating advisory discussions for building and campus performance improvement + Assist in public communications about CSU Spur’s sustainability features Percentage Of Time10 Job Duty CategoryPersonnel, Supervision & Training Management Duty/Responsibility + Collaborate with General Manager to ensure the fire/life safety program is in place, complete annual fire drills, staff training and warden training. Assist with directing all emergency procedures including but not limited to: + Establish and execute emergency plans and practice drills + Monitor emergency equipment + Lead and/or assist with evacuations, life safety alarms as deemed reasonable and prudent + Act as fire/life safety director while assisting emergency authorities and response teams + Assist with informal supervision with third-party vendors by assigning tasks + Alternate with General Manager as after hour emergency on-call Percentage Of Time5 Application Details Special Instructions to Applicants CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. Conditions of EmploymentPre-employment Criminal Background Check (required for new hires) Search ContactMichelle Kelley; michelle.kelley@colostate.edu EEO Statement Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu. The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu. The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu. Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) . Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. References Requested References Requested Minimum Requested3 Maximum Requested3 Supplemental Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents + Cover Letter + Resume Optional Documents