An Assistant Project Coordinator (PC) provides support to the consultants on the team and works closely with the Project Coordinator. The PC thrives in a dynamic environment and quickly acquires new skills to apply in practice. They use their expertise to proactively alleviate consultants of administrative tasks and coordinate project activities at an advanced level.
Key Responsibilities
Setup new opportunities and projects in the system.Assist with drafting proposal documents.File documents in the project file while maintaining organization and keeping the document index up to date.Review work product, including reports and memos, for grammar, spelling, and formatting.Coordinate document production as required for litigation projects and by following SOP requirements.Proactively perform client follow-ups for status updates and to keep the project moving along.Assist the PC with ensuring the team is on task and meeting project deadlines.Submit expense reports in SAP Concur.Assist with maintaining/renewing professional memberships and P.E. licenses, as requested.Attend team and office meetings.Assist with collection efforts on aged invoices, as needed.Keep a daily record of time for both billable and non-billable activities. Qualifications 5+ years of project management or administrative support experience required.Bachelor’s degree is required. Master's degree preferred in Communications or Project Management. Paralegal/legal experience is a plus.PMP or Project Management certification is a plus. Proficient with Microsoft Word and Excel, Adobe Acrobat, Teams, SharePoint, and Outlook.Detail-oriented with strong organizational skills and the ability to effectively manage time and multiple tasks.Ensures responsiveness and communicates clearly with both the team and clients.Ability to learn new software quickly and efficiently.Walter P Moore is an equal employment opportunity employer, and provides equal employment opportunities (including offering competitive compensation and benefit packages) to all employees and applicants for employment. We prohibit discrimination and harassment of any type without regard to any characteristic protected by federal, state or local laws and encourage all to apply including veterans and individuals with disabilities.
OverviewWalter P Moore is an international company of consultants, architects, engineers, innovators, and creative people who solve some of the world’s most complex structural and infrastructural challenges. Providing structural, diagnostics, civil, water resources, traffic, transportation engineering, parking and technology consulting services, we develop solutions that are cost- and resource-efficient, forward-thinking, and help support and shape our communities. Founded in 1931, we are headquartered in Houston, Texas and have more than 800 professionals working across 24 U.S. offices and 7 international locations.
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