JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves: The Assistant Specialist, Strategic Sourcing at JLL is a pivotal virtual role that bridges various departments and external suppliers. This position demands a highly organized and communicative individual capable of managing complex contract processes, ensuring supplier compliance, and supporting strategic sourcing initiatives. The ideal candidate excels in a fast-paced environment, possesses strong analytical skills, and adeptly manages multiple priorities. Responsibilities range from drafting agreements to conducting spend analyses, directly impacting JLL's operational efficiency and client satisfaction. This role offers a unique opportunity for detail-oriented problem-solvers with relationship-building skills to make a significant impact in a global real estate services firm. The position involves assisting the account sourcing team with both tactical and strategic activities, all in a virtual setting.

What your day-to-day will look like:

Communicate daily with multiple parties as the main conduit between JLL Operations, Sourcing, Legal, Risk Management, JBS, ISN and Suppliers as it pertains to Supplier onboarding, contracting and contract administration.Respond to and drive contract action requests to execute contract documents including but not limited to drafting Service Contractor Agreements, Amendments and Termination notices.Communicate with Service Contractors to request and/or confirm scope of work and pricing, follow up with Site Teams and/or Legal as required to facilitate the contracting process.Ensure compliance for potential, new and current suppliers in terms of Certificates of Insurance, Diversity Certificates, Delphi Address Book / Aravo requirements, Jaggaer registration, ISNetworld compliance, Corrigo and any other required areas. Perform due diligence as required to facilitate new supplier onboarding, supplier qualification and compliance.Confirm and/or track Change Control Requests (CCR's) in Client Portal to ensure applicable documents are provided and CCR's are approved before contacting with a Supplier or onboarding a new Supplier. Documents may also include Quality Agreements and Risk Assessments as applicable, ISN prequalification, etc.Perform initial review of redlined Service Contractor Agreements upon return from supplier. Request input when required from JLL Legal, Sourcing Lead and/or site teams to respond to redlines. Maintain relationship and communicate with suppliers including setting up conference calls when required for redline reviews.Perform monthly review and maintenance of Jaggaer spend file and no match report.Provide support of Integrated Facilities and Property Management clients and internal stakeholders related to optimization of JLL managed services operations and sourcing strategies.Responsible for delivering supplier and operational improvements; leading and executing strategic initiatives.Closely participate in and with Jones Lang LaSalle Sourcing, Facility and Property Management teams to drive both immediate and sustained benefits to the client.Support and assist Sourcing Lead to help resolve issues, complete deliverables on time, prioritize work and maintain relationships with site teams.Perform ad hoc spend analysis as requested by Sourcing LeadProvide support, instruction and follow-up to operations teams RFP/bid, contracting and operational processes. Be proactive and manage internal and external customer expectations.Ensure compliance to JLL's sourcing and contracting policies, procedures, risk management programs, and ethics.Create and track Sourcing Requests for contract extensions, renewals and new services.Act as a liaison between Shared Services, Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standard or other contract changes and are formally reviewed and approved by legal/risk management.Assist Sourcing Leader with work priorities, complete deliverables timely and resolve issues with Operations teams, temporary help and/or project-specific dedicated personnel to assure client satisfaction, customer satisfaction.Provide analysis and compliance reporting to Sourcing Lead, identifying risks and actions as appropriate compliance gaps between procurement and work order systems.Ensure compensation rates in Work Order systems align with service agreements and are updated in accordance with contractual increases and service level changes.Support data collection and analysis for multi-client events with the ability to develop actionable insights from data.Support and assist in supplier performance management program.

  

Desired or preferred experience and technical skills:

Bachelor's degree (BA/BS) from four-year college or university preferred.Project management and business transitions experience preferred.Experience with Jaggaer and Aravo preferred.

Required Skills and Experience:

Excellent inter-personal skills, organization skills, strong analytical ability, proven ability to work independently while supporting teams in decentralized environment.Excellent communication skills – oral and written.Enthusiasm and self-motivationAbility to multitask and prioritize.Strong organizational skillsExcellent PC skills, proficient in MS Office applications

Estimated total compensation for this position:

69,500.00 – 92,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

Remote –Phoenix, AZ

Job Tags:

Analytical Thinking, Analytical Thinking, Client Portal, Client Satisfaction, Communication, Compliance Reporting, Contract Administration, Contract Documentation, Customer Satisfaction, Deliverables Management, Ensure Compliance, Ethics, Facilitation, Identifying Risks, Internal Stakeholders, Legal Practices, Multitasking, Operational Efficiency, Operations Processes, Organizing, Personal Initiative, Prioritization, Problem Resolution, Real Estate, Real Estate Management {+ 10 more}

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.