Assistant Talent Acquisition Manager
Rosewood Hotels and Resorts
Job Description Job SummaryThe Assistant Talent Acquisition Manager plays a pivotal role in supporting and executing comprehensive recruitment strategies to attract, evaluate, and secure top talent in alignment with the company's objectives. This role collaborates closely with business leaders and internal stakeholders to understand hiring needs, optimize sourcing and selection processes, and ensure a seamless and positive candidate experience—from initial engagement through onboarding.
Essential Duties and Responsibilities
Talent Acquisition Administration: • Assist in designing and executing recruiting strategies to attract, evaluate, and hire qualified candidates. • Collaborate with business leaders to identify and address hiring needs. • Work on evaluating and refining sourcing and selection procedures for efficiency and effectiveness. • Maintain accurate and complete records of the entire recruitment process. • Ensure all recruitment paperwork is prepared and updated before the recruitment process begins. • Stay in-line of industry trends and introduce innovative recruitment techniques. • Stay updated on Diversity, Equity & Inclusion (DEI) practices and incorporate them into recruiting strategies. • Ensure a positive experience throughout the recruitment process, including job crafting, assessments, feedback, interviews, and onboarding. • Assist in managing relationships with top target schools and institutions, and support campus recruiting. • Maintain talent pipelines with potential candidates and past applicants for future staffing needs. • Assist in organizing recruitment events to establish a strong employer brand at career fairs and college/university open days. • Leverage the latest recruiting technology, tools, and software (e.g. LinkedIn, Application Tracking System) to achieve cost efficiency and deliver excellent candidate experience. • Ensure all vacancies assigned are filled in a timely manner within the authorized headcount and budget. • Maintain candidate management system, ensure candidates are responded to within the set time. • Compile job advertisements ensuring maximum coverage of the vacancy, at a minimum of one week on our internal vacancy list. • To ensure that reference requests are sent and received for all new starters within the probation period and non-satisfactory references are communicated to the head of department. • Assist in recruitment activities such as screening candidates, arranging interviews, conducting interviews, and handling general inquiries related to vacancies in a timely manner. • Development/updating of Talent Acquisition policies and procedures as required, such as contractual information, associate journey book, handbooks, legislation or company policy. • Maintain complete knowledge of and comply with all departmental policies, service procedures and standards. • Maintain Talent Acquisition areas, including e-notice boards and office areas on a daily basis, in absence of the Talent Acquisition Supervisor. • Posts on media/communication platforms such as LinkedIn, Rosewood Doha Associates Instagram page and Insider as requested and where needed. • Assist in the training and development of colleagues as required, including T&C related topics for management training. • Attend all training courses as and when required.
Employer Branding: • Regularly update these platforms with engaging content that showcases the company culture, values, and career opportunities. • Drive digital campaigns on various platforms to increase awareness of the business within the talent community. • Ensure timely production of content, including video production, photography, social media posts, collateral, visuals, and adherence to brand guidelines. • Gather feedback from current associates and candidates to continuously improve and evolve employer branding strategies.
Associate Relations:• Greet all associates arriving at the office and assist with their needs. Maintain positive relations at all times. Answer the telephone in a positive manner. • Work closely with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data. • Assist in the organization of associate’s engagement activities, department campaigns and events. Prepare flyers, posters, and videos for such events.• Comply and adhere to the Rosewood company policies. • Take on other tasks in addition of the ones stated, in a reasonable framework. • Be a “brand ambassador” at all times and ensure brand integrity and clarity are always maintained. • Model the company’s culture, vision, mission and core values at all times. • Keep updated of newest trends and innovations in the hospitality industry and within Talent & Culture. • Generally being alert for opportunities to improve the profitability of the department i.e. through controlling wastage and being responsible for the economy of all utilities and resources. • Take a proactive approach to administration, coordination of activities and recruitment, anticipating potential opportunities. • Maintain effective communication within the department and ensure that the Talent & Culture Leaders are kept well informed of any problems/queries that have arisen. • Attend any department training sessions and/or meetings required. • Liaise with other departments to ensure good communication and offer support. • Be fully conversant with the Rosewood Doha’s Associate Journey book and T&C Policies & Procedures. • Supports the hotel operation in times of demand.
Essential Duties and Responsibilities
Talent Acquisition Administration: • Assist in designing and executing recruiting strategies to attract, evaluate, and hire qualified candidates. • Collaborate with business leaders to identify and address hiring needs. • Work on evaluating and refining sourcing and selection procedures for efficiency and effectiveness. • Maintain accurate and complete records of the entire recruitment process. • Ensure all recruitment paperwork is prepared and updated before the recruitment process begins. • Stay in-line of industry trends and introduce innovative recruitment techniques. • Stay updated on Diversity, Equity & Inclusion (DEI) practices and incorporate them into recruiting strategies. • Ensure a positive experience throughout the recruitment process, including job crafting, assessments, feedback, interviews, and onboarding. • Assist in managing relationships with top target schools and institutions, and support campus recruiting. • Maintain talent pipelines with potential candidates and past applicants for future staffing needs. • Assist in organizing recruitment events to establish a strong employer brand at career fairs and college/university open days. • Leverage the latest recruiting technology, tools, and software (e.g. LinkedIn, Application Tracking System) to achieve cost efficiency and deliver excellent candidate experience. • Ensure all vacancies assigned are filled in a timely manner within the authorized headcount and budget. • Maintain candidate management system, ensure candidates are responded to within the set time. • Compile job advertisements ensuring maximum coverage of the vacancy, at a minimum of one week on our internal vacancy list. • To ensure that reference requests are sent and received for all new starters within the probation period and non-satisfactory references are communicated to the head of department. • Assist in recruitment activities such as screening candidates, arranging interviews, conducting interviews, and handling general inquiries related to vacancies in a timely manner. • Development/updating of Talent Acquisition policies and procedures as required, such as contractual information, associate journey book, handbooks, legislation or company policy. • Maintain complete knowledge of and comply with all departmental policies, service procedures and standards. • Maintain Talent Acquisition areas, including e-notice boards and office areas on a daily basis, in absence of the Talent Acquisition Supervisor. • Posts on media/communication platforms such as LinkedIn, Rosewood Doha Associates Instagram page and Insider as requested and where needed. • Assist in the training and development of colleagues as required, including T&C related topics for management training. • Attend all training courses as and when required.
Employer Branding: • Regularly update these platforms with engaging content that showcases the company culture, values, and career opportunities. • Drive digital campaigns on various platforms to increase awareness of the business within the talent community. • Ensure timely production of content, including video production, photography, social media posts, collateral, visuals, and adherence to brand guidelines. • Gather feedback from current associates and candidates to continuously improve and evolve employer branding strategies.
Associate Relations:• Greet all associates arriving at the office and assist with their needs. Maintain positive relations at all times. Answer the telephone in a positive manner. • Work closely with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data. • Assist in the organization of associate’s engagement activities, department campaigns and events. Prepare flyers, posters, and videos for such events.• Comply and adhere to the Rosewood company policies. • Take on other tasks in addition of the ones stated, in a reasonable framework. • Be a “brand ambassador” at all times and ensure brand integrity and clarity are always maintained. • Model the company’s culture, vision, mission and core values at all times. • Keep updated of newest trends and innovations in the hospitality industry and within Talent & Culture. • Generally being alert for opportunities to improve the profitability of the department i.e. through controlling wastage and being responsible for the economy of all utilities and resources. • Take a proactive approach to administration, coordination of activities and recruitment, anticipating potential opportunities. • Maintain effective communication within the department and ensure that the Talent & Culture Leaders are kept well informed of any problems/queries that have arisen. • Attend any department training sessions and/or meetings required. • Liaise with other departments to ensure good communication and offer support. • Be fully conversant with the Rosewood Doha’s Associate Journey book and T&C Policies & Procedures. • Supports the hotel operation in times of demand.
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