Apply now to join FAU on its race to excellence.

For more information on everything FAU has to offer, please visit www.fau.edu/jobs. 

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

FAU Harbor Branch, located in Ft. Pierce, is a research institute focusing on marine science and oceanography with over 200 scientists, staff and students that work and study at the site. 

Florida Atlantic University is seeking an Assistant to FAU HBOI Executive Leadership Team - Fort Pierce, FL.

The Assistant to the Harbor Branch Oceanographic Institute Executive Leadership Team (HBOI ELT) serves as the point of contact for the team. The Assistant provides strong and reliable support to all executive leadership operations, including a high level of confidentiality, and maintains and/or creates procedures/communications for effective operational flow.

This position will also support existing engagement and community relations programs at HBOI.  Responsibilities may include such activities as supporting or serving as the lead in planning, organizing, and directing these activities for the institute/university, including public/social function activities.

Summary of Responsibilities:

Provide direct administrative support as needed, which may include scheduling appointments, meetings, and events.

Coordinate the day-to-day activities of the office as the first point of contact in the Executive Suite.

Plan collaboratively with institute administration and others to create an annual calendar of events/functions that support institute/university priorities.

Coordinate and process travel and purchases for executive staff, speakers, VIPs, and event-related activities as required. Process expense reports, travel authorizations, purchase orders/supplier invoices, etc., as needed.

Provide support or lead planning of HBOI institute events as directed by the Executive Director. Provide support for other meetings, events, and activities as needed.

Coordinate logistics (catering, meeting spaces, travel, etc.) for HBOI ELT meetings and events as needed.

Maintain the appearance of common areas in the Executive Suite.

Identify and fulfill office supply and office equipment needs.

Additional job-related duties as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

State retirement options including tax-deferred annuities and Roth 403(b) plans.

State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

Sick Leave Pool Program

Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

Minimum Qualifications:

High School diploma and five years of appropriate work experience required.

Valid Driver's License required.



Preferred Qualifications/Skills:

Experience with administrative support and related activities.

Salary:

$50,000 - $60,000 per year.

College or Department:

HBOI: Harbor Branch Oceanographic Institute

Location:

Harbor Branch (HBOI)

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m. Occasional evenings and weekends as needed.

Application Deadline:

2025-01-01

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter


OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.


PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.


REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.