Job Summary: Provide administrative support to the Dean of the School of Humanities and Sciences. Provide direction and guidance regarding office policies and procedures. Serve as liaison with department chairs on various matters and as information source for faculty, staff, and students. Maintain and ensure the confidentiality of all office records and files. Coordinate and assist with special projects. Supervision: Reports to Dean Job Responsibilities: + Provide primary administrative support to the Dean to include preparing confidential correspondence, reports, contracts and other documents. Compile information and assist with reporting data as requested.; Answer telephone, email inquiries, and mail and redirect to appropriate departments or personnel as appropriate; make reservations for travel accommodations for the Dean. + Develop and maintain an effective working relationship with the department, campus community and with individuals having contact with the Dean's office. Serve as liaison for off-campus individuals and agencies in the resolution of routine concerns. + Coordinate development of School of Humanities & Sciences chair meeting agendas, distribute emails, and arrange for facilities, meals, and/or refreshments and other logistics. Attend chair meetings to record and distribute minutes. + Provide direct assistance to the Dean with the auditing and preparing analysis of faculty compensation and staffing levels. Develop and maintain a variety of spreadsheets and databases to track information. + Oversee and participate in preparation and maintenance of academic files, financial records, personnel files, contracts, proposals, and other significant documents. + Maintain and prepare appointment forms and additional payments for faculty. Develop and maintain a spreadsheet to provide merit calculations for faculty salaries and to monitor salary savings for the school. + Maintain all faculty personnel records for the School of Humanities and Sciences to include confidential faculty tenure and promotion files, 2-year, 4-year, mid-point, and reappointment review files; ensure confidentiality of all information contained within the files. Determine and track schedules for all faculty reviews and sabbatic leaves. + Serve as liaison with department chairs with regard to the hiring process for new faculty. Review guidelines; oversee the preparation of Waivers to Post, Online Recruitment Requests and Recommendations for Hire. In addition, work with department chairs to finalize new appointment forms and offer letters. + Manage office assignments for faculty and administrative assistants entering Ithaca College or returning from leaves, including notifying faculty of office assignments and communicating with department chairs regarding office space. + Offer website support for the H&S websites including departmental and dean sites using Drupal. Digital signage administrator for seven digital signs within H&S and is responsible for updating and removing digital content while using Ithaca College branding. H&S social media account support includes H&S Dean’s LinkedIn account, Instagram and Facebook. + Supervise H&S administrative assistants. Recruit, select and train administrative assistants and provide leadership and support to staff in setting goals for the year. + Conduct administrative performance evaluations and offer monthly check-ins. Manage administrative assistants' timecards, leaves of absences, and time off requests. Create summer administrative schedules ensuring administrative coverage of all departments within H&S. + Attend, participate in and help plan professional development meetings and organize bi-annual all staff meetings. + Work with department chairs regarding conflicts with administrative assistants. Qualifications: Associate's degree and a minimum of 3 years related office experience, excellent organizational, written and verbal communication skills, solid working knowledge of various word processing, spreadsheet and database software applications, ability to process sensitive and confidential information, previous experience maintaining and reconciling office and project budgets and good attention to detail are required. Previous experience working with on-line information systems, on-line corporate calendars and experience working in a college or university setting is preferred. Work Environment: Most of the work of the incumbent is carried out within a generally accessible, safe, indoor environment. The incumbent will be required to use a personal computer and associated equipment as well as other office equipment used in the day-to-day operations. The incumbent may need to deliver various materials on campus requiring the ability to walk or drive or make other travel arrangements. This position is 37.5 hours per week, 52 weeks per year. Application Instructions: Interested applicants must apply online and attach a resume, cover letter, and list of three professional references. Questions about online applications should be directed to the Office of Human Resources at (607) 274-8000 or humanresources@ithaca.edu. Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated. Visa sponsorship is not provided for this position. Hiring Range: $22 to $25 per hour, commensurate with qualifications and experience. We pride ourselves on providing our benefit-eligible employees with comprehensive benefits, including: • Healthcare including vision and dental • Generous Paid Time Off Policies • 403B Retirement Savings Plan with Matching Employer Contribution • EAP • Flexible Work Plans • Educational Benefits • Career-Enhancing Trainings • For an overview of our benefit offerings, please visit https://www.ithaca.edu/human-resources/employee-benefits-wellness In an effort to promote campus safety and the security of College resources, Ithaca College will, consistent with the requirements of the law and prudent practices, conduct criminal background investigations per College policy. This position is subject to a criminal background check. All offers of employment are contingent upon review of the criminal background check. At Ithaca College, a comprehensive residential campus community of approximately 5,000 students, we strive to be at the forefront of the higher education landscape. We offer a distinct integrative learning experience that makes students ready for the personal, professional, and global challenges of our age. We seek candidates who embrace integrative learning and want to be a part of this exciting time in Ithaca College history. We encourage creative collaboration and innovation in our faculty and staff, providing support and resources for them to grow in their fields and lead students to their own innovative ideas and achievements. We welcome different ways of thinking and look for candidates with unique points of view and life experiences. We are inclusive of individuals with a wide range of cultural, personal, and professional backgrounds, talents, and skills. Our campus is a vibrant and rewarding community where diverse minds can learn, succeed, and excel. When reviewing candidates, we are looking for indicators of a number of core competencies. Prospective candidates must be adaptable, collaborative, inclusive, respectful, responsive, results driven, and sustainable. They must communicate effectively, demonstrate leadership, exhibit professional integrity and ethics, take initiative, value personal and professional development, and show that they will engage in the college. Nestled in the heart of New York State’s scenic Finger Lakes region, Ithaca College sits atop South Hill overlooking picturesque Cayuga Lake and is just minutes away from the city center. Combining small town warmth and charm with the vibrancy of a college community, the thriving and culturally diverse city of Ithaca has been rated by Kiplinger’s as one of the top 10 places to live in the United States. To learn more about Ithaca College, visit us at http://ithaca.edu