**All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).** **Working Title:** Assistant to the Vice President and Deans **Institution:** Anoka Technical College **Classification Title:** Office & Admin Specialist Sr **Bargaining Unit / Union:** 206: AFSCME - Clerical and Office **City:** Anoka **FLSA:** Non Job Exempt **Full Time / Part Time:** Full time **Employment Condition:** Classified - Unlimited **Salary Range:** $21.90-$29.65/hour; $45,727-$61,909/annually **Job Description** The mission of this position is to provide vital administrative support to our academic leaders and faculty, ensuring the seamless operation of our college. With a commitment to our institution's mission of providing innovative career and technical education, we prioritize tasks, maintain confidentiality, and facilitate communication with stakeholders. Through our resourcefulness and attention to detail, we contribute to the efficiency of office operations and the success of our students and communities. The Assistant to the Vice President and Deans provides confidential administrative support and assistance to the Vice President of Academic and Student Affairs, Dean of Academic Affairs, Dean of Community Partnerships and Student Success, and approximately 125 faculty. This position is expected to prioritize tasks to effectively manage office operations by maintaining the information flow, managing appointments and administrative calendars, answering phones, and distributing correspondence on behalf of the Vice President and Deans. This position coordinates activities on the administrator’s behalf such as event planning and execution of events, act as liaison to both internal and external stakeholders, independently identify issues or problems within specific management areas, and research issues and find alternative solutions. This position supervises and provides work direction to student workers. This position is expected to exercise considerable judgment and discretion while managing documents and files that are highly confidential. Telework may be available, on an occasional basis, as the majority of the position requires a front-facing, on-campus presence. **Minimum Qualifications** + Knowledge of English to write, prepare, and edit materials, using correct spelling, punctuation, grammar, and sentence structure and respond to internal and external customers. + Skilled in standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify and protect them, as well as having content in the proper format and free of spelling or grammatical errors. + Ability to analyze and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operation. + Customer service skills to respond effectively, professionally, and discreetly with a diverse range of populations at all levels of the organization regarding complex and difficult issues while making independent decisions regarding workload priorities. **Preferred Qualification** + Previous executive level administrative experience with abilities to set priorities, organize and coordinate office operation. + Skilled in obtaining, organizing, and drafting administrative materials for public information or office use. + Experience in event planning and execution of events. + Commitment to diversity, inclusion and continuous learning/growth. + Ability to analyze a variety of data, select relevant information and integrate data into meaningful responses and reports. + Problem-solving skills necessary to troubleshoot and resolve issues independently and proactively. + Experience working with confidential information and understand the importance of maintaining confidentiality of private information. **Other Requirements** This position is posted on the Minnesota State’s website from February 3, 2025 – February 24, 2025. The posting will be removed from the website on February 25, 2025 at 12:01 am central time. Please complete the online application form and upload your resume and cover letter prior to the posting deadline. Within your application material, please address how you meet all minimum qualifications and any preferred qualifications for this position. Incomplete applications may not be accepted. Internal Applicants All current Minnesota State employees will need to log into Workday to apply for the position via the Jobs Hub. The Jobs Hub can be found under the Menu, in the upper left-hand corner of Workday, under the Apps, and then Jobs Hub. Employees may also search for “Browse Jobs – Employees” in Workday via the search bar at the top to view open positions. External Applicants Applicants not currently employed by Minnesota State can access the career site to search and apply for jobs, and to check the status of applications. Those applying for a position will be prompted to create a profile in Workday. This includes other State of Minnesota employees who work for agencies, councils, or boards other than Minnesota State. NOTICE: In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business, whether using a rental or state vehicle, shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check. **Work Shift (Hours / Days of work)** Monday – Friday (8:30 am – 4:30 pm) **Telework (Yes/No)** Yes, on occasion. **About** Anoka Technical College (ATC) provides innovative career and technical education to help our students and communities live and learn well. ATC is located in Anoka, Minnesota. The aligned institutions of Anoka Technical College and Anoka-Ramsey Community College (ARCC) are members of Minnesota State. With over 100 degree, certificate, and transfer programs across three campuses, ATC and ARCC have served the citizens of the Twin Cities and East Central Minnesota since 1965. Annually, the two colleges (three campuses) serve more than 16,000 learners of all ages and ethnicities as they pursue associate degrees that transfer as the first two years of a bachelor’s degree, or technical and certificate programs that lead immediately to rewarding careers. We recognize and assert the value of inclusion as an ethical imperative and as a necessity for academic rigor, student success, and lifelong learning. Our goal is to strive for inclusive excellence in our commitment to preparing all students and employees for success. Our commitment to inclusive excellence seeks to extend beyond academic offerings to meet diverse student interests as well as regional and economic needs. Our college prides itself in our support for students’ holistic needs. We have many students who are first-generation students, students with disabilities, veteran students, post-traditional students, and students who identify as LGBTQIA. The student population at ATC is composed of <1% American Indian/Alaska Native, 7% Asian, 19% Black or African American, 7% Hispanic of any race, <1% Native Hawaiian/Other Pacific Islander, 60% White, and 5% two or more races, and 3% unknown. We are committed to creating a vibrant and diverse community of employees composed of first-generation students, employees with disabilities, veterans, and employees who identify as LGBTQIA. Our BIPOC employee population at ATC is 6%. For more information about our college, please visit our website at http://www.anokatech.edu . The safety of all members of ATC is of vital concern. The Clery Act Campus Crime & Security Report is available to perspective employees at http://www.anokatech.edu/AboutATC/PublicSafety.aspx . The campus Title IX Coordinator is Thom Nordin and can be contacted at thom.nordin@anokatech.edu or 763-433-1424. It is our commitment to ensure the selection process for this position is accessible to all candidates. Please contact the Anoka-Ramsey Human Resources Office, (763) 433-1160, to obtain these materials in an alternative media and/or to request a reasonable accommodation during the selection process. **Benefits Information:** At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously. **Desired Start Date:** 03-26-2025 **Position End Date:** **Open Date:** 02-03-2025 **Close Date:** 02-25-2025 **Posting Contact Name:** Mindy LaBossiere **Posting Contact Email:** qk5309hj@minnstate.edu