Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.

Associate, Administrative Services

Job Description:

 

The Administrative Services Associate is a member of the Administrative Services team and reports to the Office Manager. This role supports administrative and catering needs for Headquarters, Co|Lab, and The Shed. The ideal candidate demonstrates exceptional hospitality and customer service skills, is a collaborative team player, and has a strong attention to detail.

This position works with many of HITT’s executive leadership team members and is expected to present a professional demeanor and exhibit a sense of urgency. In addition, the ideal candidate for this position will be a problem-solver who is proactive and comfortable working at a fast pace while maintaining a calm demeanor.

Responsibilities

Catering and Concierge Service

Executes catering requests as assigned by the Office Manager

Coordinates with the Office Manager the details regarding logistics for large catering events

Manages linens for events, which includes dressing tables as needed, removing linens, washing, drying, and storing

Sets up food and ensures that conference rooms are properly organized to host requested events

Requests support from the Facilities Manager if specific furniture arrangements are necessary for event spaces

Communicates with the event organizer to ensure that all details are covered for an exceptional event experience

Coordinates with the Facilities Manager to request support for pick up or delivery of catering items as needed

Maintains pantry operations, which includes restocking, and servicing coffee brewers as needed

Coordinates with the Office Manager to support internal events as requested by our Events team and the Team Member Engagement team

Collaborates with Administrators in preparing promotional items needed for events and marketing requests

Purchases catering supplies as needed to maintain inventory in the catering closet and additional supplies needed for event support

Sets up beverages for catered events, which includes collecting the coolers from our Warehouse, filling them with ice and beverages, emptying the coolers post-event, cleaning them, returning them to our Warehouse, and performing an inventory of the beverages returned for cost-transferring

Books conference rooms set-up time before the event and after the event for breakdown

Administrative Support

In collaboration with the Office Manager, installs and removes office and cubicle signatures for new hires or relocations, and reports to the Office Manager any discrepancies found between the physical layout and electronic version on Staff map.

Pulls information from the New Hire Onboarding report and prepares PPE needed for local and regional new hires

Collects and prepares the shipment of PPE to regional new hires, ensures that items are shipped timely to guarantee arrival before orientation day, and communicates with the regional office administrator about the shipment of such packages for tracking purposes

Updates New Hire Onboarding tracker to ensure timely completion of PPE shipments and signature installations/removals at offices/cubes upon hire/departure dates

Qualifications

A high school degree is required

Proficiency in Microsoft Office, especially Word and Outlook, is required

Knowledge of basic clerical and administrative procedures is required

Knowledge of customer service principles and practices

Basic reading and writing skills

Excellent verbal communication skills.

This position is fully on-site and is not eligible for remote work.

HITT Contracting, Inc. is committed to creating a diverse and inclusive environment. We are proud to be an Equal Opportunity and Affirmative Action Employer providing opportunities to all employees and applicants without regard to race, sex, national origin, religion, age, disability, veteran status, genetic information, sexual orientation, gender identity and any other protected status in accordance with applicable law.

Women, minorities, individuals with disabilities, veterans, and LGBTQ+ individuals are encouraged to apply.

HITT Contracting, Inc. promotes a drug-free workplace.