Job Posting Title:

Associate Academic Advisor, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/

Purpose

Participate in the planning and delivery of academic advising services and programs that promote comprehensive educational opportunities for McCombs School of Business undergraduate students. Serve as a member of a larger community of professional and student staff in the Texas McCombs BBA Program Office who enhance the educational experiences of students by providing additional opportunities for global education, student leadership, career planning, academic support, and outreach/recruitment.

Responsibilities

Caseload Management:

Manage a caseload of approximately 400 studentsAdvise students who are in the McCombs Success Scholars program, which is a student success initiative that targets first generation and under-represented student populations, as part of the 400 student caseloadDemonstrate sufficient knowledge of undergraduate degrees, policies and procedures, and campus resourcesMaintain 24 hours of available student contact per week for student meetingsDocument all advising appointments, phone calls, and other relevant contact with students within two working daysMaintain accurate database of assigned students as needed.Communicate with students via email on a weekly basis. Respond to student email within 2 working daysAssist with adds/drops/withdrawalsAdvise students on scholastic probation and students in crisisServe as the in-office resource advisor to assist with time sensitive and emergency situations at least once per week

Advising-related Activities:

Facilitate presentations on advising and UT 360 Connections topics in MAN 101 (required first semester 1 hour credit seminar)Maintain active involvement in the planning and implementation of summer and August orientationServe as the primary contact and liaison to a McCombs academic departmentParticipate in university-wide and school-wide events such as commencement, Gone to Business, and Honors DayParticipate in professional development activities (Academic Counselors Association, NACADA, etc.)

Project Coordination:

Coordinate initiatives related to student persistence: Serve as main point of contact for progress-to-degree issues, identifying trends in attrition, and collecting resources to encourage four-year graduation. Collect and prepare paperwork for student appeal processes each semesterBack-up support for MAN 101/360 Connections projects: Support lead coordinator in implementing logistics for MAN 101S and MAN 101T

Required QualificationsBachelor's degree and at least four years of experience working with college students in an academic setting, or master's degree and at least two years of above experience.Commitment to creating an environment in which all students can succeed.Experience providing academic advising and maintaining student records.Strong interpersonal skills.Strong written and oral communication skills.Excellent attention to detail.

Relevant education and experience may be substituted as appropriate.

Preferred QualificationsMaster's degree and two years of experience working with college students.Two years of experience providing academic advising to undergraduate students. Experience coordinating projects in an academic setting.Experience working with student populations at the University of Texas at Austin.Knowledge of UT Austin policies and procedures related to the functions of the position.Knowledge of UT Austin academic advisor resources such as Advisors Toolkit, and IDA 2.0, and UT mainframe applications such as NRRECS.

Salary Range

$49,500 annually

Working ConditionsWorks in standard office conditions, in a shared office environment, with the majority of time spent in contact with students, faculty, and administrators during usual office hours.Some evening and weekend hours may be required during peak periods and special events.Repetitive use of a keyboard at a workstation.Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.This is an Austin, TX-based position.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.