Do you have the S Phase DNA?

We are curious. We seek to understand. We are proactive. We are team players. We are adaptable. These are the values that define who we are. We are leaders who enjoy being a part of a company where you have the autonomy to shape your role and add value to the team, lead and succeed! We are highly motivated and incredibly passionate about doing high-quality work. No idea is too big and no detail is too small. We’re personally driven to become better and we are team players. High Achieving – despite challenges, we’re committed to do the work required and always deliver – no excuses. And very importantly, we all have a lot of fun along the way!

We want to create a culture that attracts, develops, engages, and retains the brightest minds. We are seeking an Associate Account Executive to join our team.

Summary: Works with account team to plan, manage, coordinate, and supervise all phases of various projects from beginning to end to ensure customer satisfaction by performing the following duties in a timely manner and within company and department standard operating procedures.

Essential Duties and Responsibilities: 

 Must be knowledgeable and stay current on client product and diseaseAssist in development, revision, and adaptation of invitations to attendeesEffectively communicate with client marketing team on attendee listsRecruit faculty and be able to knowledgeably discuss topics and clinical information for programs with speakersMay liaise directly with the client product team on meeting date/location/venue initiation and confirmations; speaker recommendations, identifying professional moderators; developing meeting agendas for programs (including flow of meeting, the layout of rooms); meeting materials and handouts (also liaise with SciComms); case study development; send meeting grid to the product team on a weekly basisMay liaise effectively with professional moderators on program content, moderator slides, and other pertinent mattersLiaise effectively with client legal department and internal compliance manager on any legal changes, issues, contracts, etc.Communicate effectively with meeting planners on all program logisticsMay liaise effectively with vendors on applicable meeting details required by client needs/requirementsPossess knowledge of FDA, AMA, OIG guidelines and be able to explain to participants, as applicable to the meetingAlways communicate effectively with team members, especially on all important communications such as changes in protocol, areas of concern, changes to agenda, etc.Must be a team player and take full responsibility, ownership, leadership of programs including those that may be coordinated by an associateProvides on-site coordination, staffing and registration for assigned meetingsProvides on-site client serviceMay assist with on-site meeting planningCoordinates post-meeting follow up to ensure successful closing of programs consistent with company policy (including financial and compliance-related issues)Must be able to lift up to 60 pounds on rare occasions

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed herein are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Travel up to 25%

Education and/or Experience:

Bachelor’s degree from four-year College or university and one plus years of related experience and/or training; or equivalent combination of education and experienceMust be able to learn AMA, FDA and PhRMA policies and guidelines and be able to explain to others

Our Work  

At S Phase, we are a leading provider of strategic consulting services and scientific communication programming for healthcare providers such as physicians, pharmacists, nurses and patients. We work with the world’s top biotechnology companies and the newest technologies in cancer treatment such as therapies that unlock the body’s own immune capabilities, and treatments with genetically engineered targeted cellular immunotherapies. Our differentiators, you ask.  

Unparalleled service with a strategic approach to speaker management and training as well as educational program planning  Innovative mobile applications that improve the efficiency of educational programming   Considerable expertise integrating data with a myriad of systems and destinationsBest-in-class data analytics & business intelligence solutions   Legal & compliance services  

Here's why you should join:

You’ll be able to stretch your abilities here and gain tons of exposure to aid your growth.Great benefits; health plans with industry best premiums, 401K with company match, mental health support platform, tax-free savings accounts (FSA/HSA), flexible work arrangements, team and company social outings, just to name a few!Work with an amazing team; from in-house excel gurus to weekend musicians!Learning & Development; monthly Lunch n’ Learns, Continuing Education Reimbursement Program. Opportunities to both learn and teach.