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Job Responsibilities

1. Account Payable

Matching of purchase invoices in Oracle

Obtain and monitor authorized approval on all purchase invoices in the systemMatching of all stock and non-stocks purchase invoices from intercompany & vendor purchasesVerifying and ensure the purchase prices are accurateEnsure accuracy between PO and Invoice informationKey a high volume of invoices timely and accuratelyPerform 3-way matching in system for PO invoice processingReconcile vendor statements

Liaising with external parties-banker on daily remittance matters and auditor on yearly audit & handle any ad hoc tasks as required

Liaise with banker on all remittance mattersAssists auditors in their queries on all Accounts Payable balances and obtain confirmations of year-end balancesAssists with providing data for expenses analysisAssists in preparation of SOX documentationsAssists in ad-hoc assignments which assigned by Accountant or Finance Manager

2. Account Receivable

Managing invoice upload and/or update into customer portal

Checking daily sales report for invoice extraction and upload/update into customer portal.Reconcile daily report to ensure complete upload of invoice into customer portal.Coordinate with local customer service team on billing matter.Update daily report on invoice upload statistic and status of open ticket

Manage all incoming funds and receipts

Handles all cheques received and sent to bankMonitors collection of import bills, Letter of credits & Telegraphic Transfer.Enters all receipts accurately into Oracle systems & update them in cashbookNotify customer service & salesperson of incoming funds.

Assists in monthly accounts closing including reconciliation of intra/ Inter-company accounts receivable & preparation of monthly reports

Reconciliation of Accounts Receivables balances and Inter-company balances; recharge accountsPrint aging reports for analysis and review outstanding debts.Print statement of accounts for customers (send by fax/email/mail).Prepares monthly Accounts Receivable and backlog reportsAssists to key in daily exchange rates into Oracle system (if request).Prepares monthly Cashbook Reconciliation for all banks.

Monitoring Customer Master

Assists customer service to set up new customer recordsAssists finance manager with maintenance of existing customer records

Liaising with external parties e.g  banker and auditor & Handle ad-hoc tasks as required

Liaise with the bankers on all inward remittance mattersAssists auditors in their queries on all accounts receivable balances and confirmations of year-end balanceAssists in preparation of SOX documentationsAssists in ad-hoc assignments which assigned by Accountant or Finance Manager

Qualifications

Ideally a final year student with strong interest in Finance and AccountingMust be able and willing to support global operation hours i.e. 9am-6pm/12.30pm-9.30pm & 9.30pm-6.00amCandidates with ability to communicate in any of the following languages would have an added advantage - Mandarin, Italian, German, French, Spanish, Japanese, Korean etcFresh Graduates are welcome as well.

Employment opportunities for positions in the United States may require use of information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.

Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.