Job Description
The Associate Director of Procurement Processes & Governance is a supporting role that assists in ensuring compliance with procurement policies and process around governing Otsuka’s vendor management practices.  This individual will partner closely with sourcing, business partners and vendors to ensure vendor contractual compliance, procurement policy compliance and driving efficiencies across a combination of onshore and offshore processes.  This role will help drive metrics reporting, facilitate business reviews and help drive vendor   This role enforces all policies, processes, and systems related to purchasing in OAPI/OPDC, and partners with other key Sourcing stakeholders in Supply Chain, R&D, Regional (OAI), and with our parent company in Japan.

Job Description

Assist the procurement management team in the development of procurement policies, procedures, and standards to govern the buying practices at Otsuka. Work with procurement, legal, finance, and other departments to ensure procurement management policies align with organizational goals and regulatory requirements.Evaluate vendor qualification criteria, performance metrics, service level agreements (SLAs)  and key performance indicators (KPIs)  to measure vendor performance and adherence to contractual agreements. Work with Sourcing and Legal to ensure proper KPIs and SLAs are embedded in contractual documentation.Assist in the perform of vendor reviews and audits to assess compliance with policies, contractual terms, and service level agreements (SLAs).  This may also include examining financial data.Perform vendor risk tiering and concentration analysis to mitigate any third party riskStays knowledgeable of industry trends, best practices, and regulatory developments related to procurement management, and recommend updates to policies and procedures as necessary.Evaluates and promotes compliance on vendor management policies and procedures, providing training and guidance to employees involved in vendor-related activities.

Qualifications/ Required

Knowledge/ Experience and Skills:

Qualifications
 

Knowledge

An understanding of procurement and vendor management.Demonstrated knowledge on ongoing monitoring and reporting of KPIs as part of a vendor programsExperience in auditing contracts, understanding contract deliverables and reviewing vendor controlsExperience developing KPIs and SLAs at a category level to monitor vendor performanceExperience with stakeholder management with the ability to collaboratively co-develop vendor management strategiesExperience working in a Sourcing/Procurement team in a complex environmentStrong communication skills required; must have the ability to communicate effectivelyStrong organizational skills with the ability to independently manage and prioritize workloadDemonstrate a positive attitude and an appetite to drive changeBusiness degree or equivalentExperience interacting with vendors; able to evaluate situations from multiple angles and sensitive to stakeholders needs while maintaining focus on bring the best value to the organizationUnderstands key financial and operational controls needed in a Procurement organization in the Pharmaceutical industry.

Skills and Experience
 

Minimum of 5+ years of in procurement including evaluation of existing processes and driving improvements.

Experience in procurement, or supply chain management, with a focus on policy development and implementation with a focus on vendor managementUnderstanding of vendor management principles, purchasing processes, and best practices, including vendor selection, evaluation, and performance management.Analytical skills with the ability to assess vendor and procurement performance, identify risks, and develop risk mitigation strategies.Effective communication and interpersonal skills, with the ability to collaborate with cross-functional teams and build strong relationships with vendors and internal stakeholders.Proficiency in vendor management software and tools for contract management, performance tracking, and risk assessment.  SAP Ariba a plus.Demonstration of project management skills with the ability to prioritize tasks, manage deadlines, and execute initiatives within budgetary constraints.Commitment to continuous learning and professional development in the field of vendor management and supply chain operations.

Education
Bachelor's degree in Business, Supply Chain, or relevant technical expertise.  Advanced degree (MBA/MS) preferred. 
 

Competencies
Accountability for Results - Stay focused on key strategic objectives, be accountable for high standards of performance, and take an active role in leading change.
Strategic Thinking & Problem Solving - Make decisions considering the long-term impact to customers, patients, employees, and the business.
Patient & Customer Centricity - Maintain an ongoing focus on the needs of our customers and/or key stakeholders.
Impactful Communication - Communicate with logic, clarity, and respect. Influence at all levels to achieve the best results for Otsuka.
Respectful Collaboration - Seek and value others’ perspectives and strive for diverse partnerships to enhance work toward common goals.
Empowered Development - Play an active role in professional development as a business imperative.

Come discover more about Otsuka and our benefit offerings; https://www.otsuka-us.com/careers-join-otsuka.

Disclaimer:  

This job description is intended to describe the general nature and level of the work being performed by the people assigned to this position. It is not intended to include every job duty and responsibility specific to the position. Otsuka reserves the right to amend and change responsibilities to meet business and organizational needs as necessary. 

 

Otsuka is an equal opportunity employer.  All qualified applicants are encouraged to apply and will be given consideration for employment without regard to race, color, sex, gender identity or gender expression, sexual orientation, age, disability, religion, national origin, veteran status, marital status, or any other legally protected characteristic.   

 

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation, if you are unable or limited in your ability to apply to this job opening as a result of your disability.  You can request reasonable accommodations by contacting Accommodation Request. 

Statement Regarding Job Recruiting Fraud Scams

At Otsuka we take security and protection of your personal information very seriously. Please be aware individuals may approach you and falsely present themselves as our employees or representatives.  They may use this false pretense to try to gain access to your personal information or acquire money from you by offering fictitious employment opportunities purportedly on our behalf.

Please understand, Otsuka will never ask for financial information of any kind or for payment of money during the job application process. We do not require any financial, credit card or bank account information and/or any payment of any kind to be considered for employment. We will also not offer you money to buy equipment, software, or for any other purpose during the job application process. If you are being asked to pay or offered money for equipment fees or some other application processing fee, even if claimed you will be reimbursed, this is not Otsuka. These claims are fraudulent and you are strongly advised to exercise caution when you receive such an offer of employment.

Otsuka will also never ask you to download a third-party application in order to communicate about a legitimate job opportunity. Scammers may also send offers or claims from a fake email address or from Yahoo, Gmail, Hotmail, etc, and not from an official Otsuka email address. Please take extra caution while examining such an email address, as the scammers may misspell an official Otsuka email address and use a slightly modified version duplicating letters.

To ensure that you are communicating about a legitimate job opportunity at Otsuka, please only deal directly with Otsuka through its official Otsuka Career website https://vhr-otsuka.wd1.myworkdayjobs.com/en-US/External.

Otsuka will not be held liable or responsible for any claims, losses, damages or expenses resulting from job recruiting scams. If you suspect a position is fraudulent, please contact Otsuka’s call center at: 800-363-5670. If you believe you are the victim of fraud resulting from a job recruiting scam, please contact the FBI through the Internet Crime Complaint Center at: https://www.ic3.gov,  or your local authorities.

Otsuka America Pharmaceutical Inc., Otsuka Pharmaceutical Development & Commercialization, Inc., and Otsuka Precision Health, Inc. (“Otsuka”) does not accept unsolicited assistance from search firms for employment opportunities. All CVs/resumes submitted by search firms to any Otsuka employee directly or through Otsuka’s application portal without a valid written search agreement in place for the position will be considered Otsuka’s sole property. No fee will be paid if a candidate is hired by Otsuka as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.