Position Details Position Information Department Univ Housing and Dining (MHD) Position Title Administrator 2-Faclt/Ops Dept Job Title Associate Director: Facilities Maintenance Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary University Housing and Dining Services is seeking an Associate Director: Facilities Maintenance. This is a full-time (1.00 FTE ), 12-month, professional faculty position. University Housing & Dining Services recognizes the importance of learning both in and out of the classroom, and supports the concept of education as an individual as well as a community experience. Our primary focus is service to OSU students. We strive to provide our students, faculty, staff, and guests with safe, economical, on-campus living and dining options that are convenient and comfortable. We offer a variety of living and dining options in fifteen residence halls, three dining centers, one apartment building, multiple retail dining locations, and a limited number of family apartments and houses. Our Department is an auxiliary enterprise which is funded solely by customers who use our services — we receive no State or tax dollars. We work to maintain the highest educational and service standards for our customers. University Housing and Dining Services is committed to an appreciation for diversity, and fosters an open and respectful and enjoyable living, learning and working environment. A personal and professional commitment to providing excellent customer service and creating inclusive environments is a core value of University Housing and Dining Services. This position will adhere to all OSU and UHDS policies and procedures. This position will work with the Operations and Facilities Leadership team to ensure the policies and procedures agreed upon within the SEIU / OPEU union contract are followed. The Associate Director, Facilities Maintenance is responsible for the oversight of the daily operations for a facilities service operation that consists of 35+ licensed, journey, and semi-skilled trades professionals and five supervisory positions. The Associate Director is responsible for the effectiveness of this program through strategic planning, systems development, supervision of management staff, and ensuring high levels of coordination with other UHDS units. This position directly supervises three Operations Managers and two Supervisors for Facilities Maintenance that make up the leadership team that is tasked with the management of, Building Access and Security; Mechanical, Electrical and Plumbing ( MEP ); Inventory and Asset Management; Architectural Trades; Landscape and horticultural programs, and general building maintenance. This position additionally contributes to the overall success of the UHDS Operations and Facilities Unit and University Housing & Dining Services supporting special contracted and in-house projects, strategically determining these project priorities and supporting initiatives such as opening and closing operations. This role helps to support contracted and in-house projects strategically determining the priorities. This position develops and maintains on-going training for supervisors and coordinates professional development for the management team, as well as the broader trades teams and unit. Oversight of work management systems and processes, communication with department and campus partners, and collaborative problem solving are key components to this role. The Associate Director reports to the UHDS Director of Operations and Facilities and helps to inform the development of short and long term unit and department budget and strategic planning as well as facility investment strategies. This position is a leadership position, requiring vision, a proactive attitude, ability to work autonomously, and to respond to crisis situations. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : •Top 1.4% university in the world •More research funding than all public universities in Oregon combined •1 of 3 land, sea, space and sun grant universities in the U.S. •2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties •7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone •100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates •35k+ students including more than 2.3k international students and 10k students of color •217k+ alumni worldwide •For more interesting facts about OSU visit:https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including: •Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. •Free confidential mental health and emotional support services, and counseling resources. •Retirement savings paid by the university. •A generous paid leave package, including holidays, vacation and sick leave. •Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. •Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. •Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU . Key Responsibilities 55% SUPERVISION & LEADERSHIP + Provides leadership to 35+ staff members + Directly supervises five unit leaders overseeing licensed trades, mechanical systems, finishes, minor reactive service response, landscaping, work coordination, assets, and supply inventory. + Develop, implement, and assess short- and long-term plans for preventative and on-going maintenance, renewal, and in-house projects. + Work with staff to effectively prioritize responses to emergency, urgent, and non-urgent work, and requests, in relation to the broader planning efforts of the unit. + Develops and manages unit schedules on a weekly, monthly, and per term basis to assist in scheduling and prioritizing unit work. + Provides on-going training for supervisors; including soft skills, technical skills and industry trends + Ensures that supervisors are administering their duties effectively and staff are in alignment with unit and university expectations related to time management, performance evaluations, position description review, data and records input and management, communication, and work prioritization. + Plan, evaluate and revise procedures and practices to ensure efficient, effective workflow and quality standards. + Make budgetary recommendations and monitor established budget for the Facilities operation which is over $12,000,000 and includes staffing, maintenance and repair and utilities. 20% STAFF DEVELOPMENT & TRAINING + Develop, update, and ensure training on unit and department standard operating procedures and protocols annually. + Create informal and formal development opportunities across the unit for all employee types. + Ensure that a professional development plan is in place and reviewed and updated annually for all employees. + Works with the Director of the unit and leadership team to facilitate and develop the agendas for required recurring meetings across unit such as twice monthly all hands meetings, after-hours response operations, unit emergency preparedness planning, Safety Training Program, and weekly management planning meetings. This role will be expected to lead many of the meetings as well as develop the presentation and meeting facilitation skills of the management staff as well. 10% UNIT & DEPARTMENT LEADERSHIP + Represents the facilities maintenance functions of UHDS in interdepartmental coordination and planning meetings. + Develop collaborative partnerships with peer roles in other functional UHDS units (Residential Education, Dining, Marketing, Operations, Diversity, Finance/IS, Business Development/Assessment) to ensure planning and implementation of operations are in alignment with UHDS goals and communication. 10% PROJECT SUPPORT + Helps develop strategic plans for in-house renewal and construction projects scope and schedules. Identifies stakeholders, and ensures buy-in and check-in occurs as needed, including communication throughout the process. These projects can have a budget of up to $2,000,000. + Informs and supports the unit director in development of facility renewal schedules. + Participates in design development and review for all UHDS Capital Projects. Collaborates with Assistant Director responsible for annual review and update of UHDS Construction Standards. Ensures process has unit participation, review, and critical touchpoints. 5% Other duties as assigned + Assists with residence hall opening and closing, completes special projects, serves on committees, and completes other duties as assigned. What You Will Need + Bachelor’s degree in related field (engineering, CEM , Business admin, architecture) and 3 years of management and supervisory experience in facilities and operations for a large, complex organization. In lieu of a related degree, a bachelor’s degree in any field with 6 years of management and supervisory experience in facilities and operations for a large, complex organization is required. + Demonstrated professional staff supervision skills. + Demonstrated knowledge and/or experience required to manage crisis response. + Demonstrated ability to establish and maintain partnerships with staff and faculty in a large, complex organization. + Demonstrated ability to monitor and manage unit and project budgets + Ability to manage multiple priorities and timelines within an environment of frequent interruptions. + Must be able to prioritize assignments and have multiple tasks and projects in progress at any one time. + Ability to foster an environment for a staff that encourages high level of customer service and performance. + Demonstrated personal support of a diverse learning and work environments. + A demonstrable commitment to promoting and enhancing diversity. + This position has daily, direct contact with customers, so it requires timely and excellent oral and written communication skills. + Basic competence with technology (e-mail, word processing, spreadsheets and databases). + Must have experience with information management systems, report generation and information auditing, maintaining data bases, and producing memos and correspondences. + Must be detail-oriented. + Pursuant to Oregon Law and UHDS Policy, this position is required to maintain current Cardiopulmonary Resuscitation and Automated External Defibrillator ( CPR / AED ) certification (if cognitively and physically able to do so). Annual training is provided at department expense. Duty to act ends at summoning professional emergency assistance. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030. What We Would Like You to Have + Experience with leadership and supervision in a Collective Bargaining Unit (Union). + Experience working in a college or university setting. + Experience working with a Residential Housing Operation. + Experience working with multiple stakeholders and high profile stakeholders. + Experience managing a Computerized Maintenance Management System ( CMMS ) utilized for managing assets and workflow. + Experience managing large inventories of assets and equipment with responsibilities for tracking cost of ownership and developing renewal schedules. Working Conditions / Work Schedule This position requires weekend, evening, and early morning time commitments, on-call responsibilities, as well as supervisory work and advising as needed with academic scholars, student staff and other professional staff within UHDS . This position is deemed essential and the incumbent is expected to contact his/her supervisor (or Person In Charge) by phone during inclement weather, emergency and other University work curtailments or closures to determine if she/he must report to work. Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $95,356- $166,940 Link to Position Description https://jobs.oregonstate.edu/position\_descriptions/60286?from\_other=1 Posting Detail Information Posting Number P08823UF Number of Vacancies 1 Anticipated Appointment Begin Date 06/01/2025 Anticipated Appointment End Date Posting Date 01/31/2025 Full Consideration Date Closing Date 02/23/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Patrick Moser atPatrick.Moser@oregonstate.eduor 541-737-3231. OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team atemployee.relations@oregonstate.edu. Supplemental Questions Read More at: https://jobs.oregonstate.edu/postings/164462 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.