IMPORTANT APPLICATION INSTRUCTIONS:

Upload Resume or Curriculum Vitae for automatic population of information to the application.The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

SUMMARY

Reporting to the Director of Financial Aid, the Associate Director of Financial Aid Operations serves as a senior leader within the Financial Aid Management team and acts as the Director in their absence. This role acts as the Banner systems specialist and manages all day-to-day system functions while also supporting other functional areas as needed.  

PRINCIPAL DUTIES AND RESPONSIBILITIES

Ensure adherence to federal, state, and institutional financial aid regulations, policies, and procedures; lead internal/external audits, troubleshoot compliance issues, and ensure Title IV and NJ State financial aid program adherence; support Montclair staff in implementing and maintaining compliance and federal and state financial aid requirements.

Lead financial aid system operations (Banner/Workday), resolve system-related issues; serve as the primary liaison within the IT department to ensure system efficiency; analyze financial aid data, resolve discrepancies, and develop strategic solutions; ensure that proper security roles and system access for staff for both the Montclair and Bloomfield campuses are in place for various federal, state, and institutional financial aid processing systems.

Develop and implement robust financial aid related systems for data collection and weekly analysis reporting via knowledge of Banner or Workday and writing reports via SQL with use of COGNOS as well as managing financial aid award years in Banner, writing/updating algorithms and popsels.

Serve as the Destination Point Administrator for federal systems and security for federal systems, including SAIG Mailbox.

Oversee the reconciliation process for state and federal funds to ensure internal systems are consistent with external.

Manage the import and export process (origination, disbursement and response files) of all programs.  Federal and State Grants processing along with the Private and Direct Loan processing in Banner or Workday, interacting with COD and NJFAMS to reconcile Federal grants, State grants, Private loan and Direct loan funds.     

Coordinate operational packaging of financial aid using algorithms, packaging rules and through report generation, monitors all processes are running effectively and accurately.

Implement Banner packaging parameters with the Director of Financial Aid’s request and review the outcomes of the packaging process per the schedule.

Update the Policy and Procedures Manual as it pertains to technical operations in the Financial Aid Office. Document step-by-step instructional guides for most procedures.

Support the annual A133 financial aid audit and produce necessary reports as needed.

Provide operational support for reports as required for external publications, NCAA, and State and Federal agencies.

Perform other related duties as assigned.

Management retains the right to change or add job duties at any time.

QUALIFICATIONS

REQUIRED:

Bachelor's degree from an accredited college or university.

Minimum five years’ experience working in operational support of financial aid processing, preferably with Banner.

Experience with report generation, preferably in COGNOS.

Knowledge of State and Federal regulations affecting financial aid.

Experience supporting Federal grants, State grants, Private and Direct Lending process.

PREFERRED:

Three years of professional experience serving at an associate director level or equivalent.

Professional experience with COGNOS.

Proficiency in Spanish.

NASFAA credentials.

PROCEDURE FOR CANDIDACY

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions. 

Salary Range

$100,000.00-$110,000.00 Annually

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/   

Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work experience, education, skills, and internal equity, when extending an offer.

Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions. 

Department

Financial Aid

Position Type

Administrative

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.

Inclusion Statement

Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at 
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities.  The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/