About Us

WE is one of the largest communications and integrated marketing agencies in the world. We're independent, we're all about our people - both our clients and our employees - and we believe in the power of communications to move audiences to positive action.

For more than 40 years, we have been helping translate complex innovations into powerful, persuasive stories. Our sector expertise across key verticals - including technology, healthcare, consumer, and brand purpose - translates into insights and strategies that are informed, current and credible.

We work with companies that are embracing the ever-evolving digital world to reinvent themselves, to deliver new value to their customers to reach them in new ways and ultimately improve people's lives.

About the Role

Do you love working with HR systems and employee data and keeping all the details straight? We are looking for an Associate HRIS Analyst to join the HRIS team at WE. 

The Associate Human Resources Information Systems (HRIS) Analyst will be responsible for all day-to-day data processing and entry of employee lifecycle events (hires, separations, transfers, data and pay changes) utilizing the Workday HR System. The Associate HRIS Analyst will manage employee records, prepare and distribute reports using HRIS/Office technology, and support employees with understanding HR processes and procedures while ensuring proper authorizations and data standards are maintained. This role also participates in HR/HRIS related projects and system upgrades.

Responsibilities

Process employment-related data into Workday in a timely and accurate manner; including hires, status changes, compensation changes, transfers, conversions, promotions or assignment changes, leave information, terminations, and corrections

Partner with our Payroll and Talent Acquisition teams to seamlessness and accuracy for employee data

Extract data and reports on an ad-hoc and recurring basis, format/manipulate data in Excel, and share with appropriate audiences

Maintain employee records/files utilizing DocuSign, Microsoft Word, Adobe Acrobat Pro and uploading/storing files in the Workday system

Manage and audit legal data such as I-9’s and Legal Names

Perform audits of HR systems data and make necessary updates

Assist in the maintenance of training documentation which is used to train employees globally

Use a variety of technologies and software programs, such as Microsoft Office and HRIS systems

Learn, interpret, and communicate multiple HR processes and procedures to the team on a global scale

Provide excellent customer service to employees

Works independently and takes initiative to identify opportunities to help the team and to identify process improvements.

Qualifications

2 -3 years’ of experience working within the Human Resources field preferred

1-2 years of experience learning and utilizing an Human Resources Information Systems (HRIS) required; Workday preferred

Experience accurately entering data and attention to detail with a high level of accuracy are required

Proficiency with Microsoft Office (particularly Outlook, Word, SharePoint, PowerPoint and Excel); Teams proficiency preferred

Strong customer service orientation and sense of urgency required

Demonstrated ability to maintain objectivity and discretion with confidential information required

Knowledge of HR processes and employee lifecycle events preferred

Experience working globally or with colleagues in multiple locations preferred

Able to work in a global organization while balancing multiple priorities preferred

Compensation

The base annual salary range for this role, applicable across all U.S. locations, is outlined below. The actual salary may vary based on several factors such as business requirements, job responsibilities, skills, experience, and geographical location.

Salary Range$55,000—$69,000 USDBenefits

As part of our commitment to the success and well-being of our team, regular employees working 20 hours or more per week are eligible for the following benefits:

Comprehensive benefits program including medical, dental, and vision coverage Generous time off including PTO, holidays, annual wellness break, summer Fridays and personal days 401k plan including company match and financial wellness support 16 weeks of paid parental leave for all employees 22-24 weeks paid parental leave when coupled with Short-term disability 2 weeks caregiver leave Support with home office equipment Bi-annual Wellness Credits Monthly Technology Credit (to offset internet / phone costs) Community Engagement Days Learning and Development Programs for our employees

Equal Opportunity: WE provides equal employment opportunity and does not discriminate against an employee or applicant because of age, race, color, religion, gender, national origin, veteran status, disability, sexual orientation, gender identity or expression, marital status, or other legally protected class status.

Diversity and Inclusion: WE values a diverse and inclusive workforce and is committed to creating a workplace where everyone thrives. We promote an atmosphere in which diversity of people and ideas are welcomed and valued. Diversity includes differences in race, religion, gender identity or expression, age, lifestyle, ethnic background and sexual orientation as well as differences in experiences and ideas.

As of April 2024, North America non-remote employees are required to come into the office 3 days a week.