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Job purpose
As a member of Shared Services, you will be part of a team responsible for performing day to day tasks within the Procure to Pay (P2P) function, primarily on the travel and expense claims (T&E).

Key accountabilities and decision ownership

Conduct audits of T&E claims in accordance with AVEVA Travel and Expense policy using Appzen Expense Audit System

Process the expense claims using SAP Concur Expense and ensure all claims are supported by appropriate documentation and receipts

Ensure the Standard Operating Procedures (SOP) are adhered to when processing the claims

Primary contact responding to expenses report inquiry and follow up for claims that require further documentation or investigation

Ensure completeness of items in the interface from Concur to Oracle

Perform corporate card reconciliation

Escalate travel, expense and corporate card policy exceptions to the Finance Manager - Expenses

Identify and suggest recommendations on improvement of processes with the objective of minimising exception handling

Support month end activities such as providing the accruals report to business units and month-end reporting

Perform corporate card administration

Perform work related to Invoice processing or payment processing as assigned by the P2P Team Lead

Skills, know-how and experience

Must have:

Experience with SAP Concur or similar expense management systems

Minimum 2 years working experience within the accounts payable environment with a strong focus in the T&E function

Computer literacy, knowledgeable in Microsoft Office Tools such as Excel, Word, Power point

Fluent in English 

Strong sense of integrity always does the right thing and encourages others to behave in the same way.

Ability to perform in a time-pressured environment to meet deadlines.

Preferred:

Highly energetic and self-motivated; ability to work as an individual or as a Team Member

Additional language capability

Shared Services background/MNC will be an added advantage

Technical / professional qualifications:

Accounting or Business Administrations qualifications

Educated to Certificate/Diploma level

Strong MS Office, Excel and Oracle knowledge as well as experience in the Business and Accounting systems used in the function

AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment.  Background checks will be conducted in accordance with local laws and may, subject to those laws,  include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check.  Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.
 
Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.