Job Posting Title:

Associate Vice President for Operations and Chief Business Officer, Division of Student Affairs

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Hiring Department:

Office of the Vice President for Student Affairs

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Feb 03, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

As the hub of student life and well-being, the Division of Student Affairs collectively creates and offers transformative student-focused opportunities and communities for every student — undergraduate, graduate and professional. The team inspires students to live the Longhorn life through the Division’s uniquely-designed programs, spaces and resources.

These programs, spaces and resources within the nine departments challenge every student to reach their life and academic goals through an enriched, rewarding and fun college experience. With a foundation of belonging and well-being at its core, the Division’s work is powered by specialized teams in business services, human resources, information technology services, assessment, administration, communications and development. 

The Associate Vice President and Chief Business Office in the Division of Student affairs will provide executive level oversight of the Division's financial and business functions.

Responsibilities

Design, evaluate and assess the strategic planning, execution and reconciliation of fiscal operations and processes. Oversee Division business functions and internal controls in compliance with associated complex accounting and financial expectations in accordance with applicable regulations, policies and procedures as established by the Vice President for Student Affairs (VPSA), Sr VP and CFO, the Board of Regents, and local, state, and federal government.Develop policies and implement procedures to improve fiscal solvency of the Division. Prepare and compose analysis, forecasts, reports, and budget overviews. Use existing campus enterprise management software to produce financial, human resources, and endowment reports for the Vice President. Assist the Associate Vice Presidents to develop and implement short and long-range strategies and financial plans aligned with Division goals.Monitor and maintain integrity of expenditures. Implement internal budgeting, record keeping, coding schemes and web-based forms for funding processes. Prepare and coordinate annual budgeting and develop five-year financial plans for the Division portfolio. Document current actions and maintain historical records of fund transfers, budget allocations, and commitments. Produce the mid-year and annual budget reconciliation and reporting of divisional accounts.Serve as Advisor to Student Services Budget Committee including collaboration with the elected student chair. Coordinate orientation, fiscal training, goal setting, and procedures necessary to guide a review of units funded by student services fees. Assist Chair with critical SSBC business including communication to appropriate stakeholders and developing committee agendas. Assist with completion of annual recommendations to Vice President for Student Affairs (VPSA) and distribution of approved funds.Chair the Division Budget and Human Resource (SABHR) Team comprised of representatives of the nine departments in the Division portfolio. Serve as a member of Council of University Business Officers (CUBO) whose mission is to help shape strategic and operational direction for campus. Represent the Division at Sr. Vice President Administrative Subcommittee to discuss progress of new systems, implementation, policies, fiscal planning, and best business practices.Serve as liaison to unit heads in the Division portfolio responsible for capital projects, facility and asset management. In addition, this position will lead a portfolio within the Office of the Vice President for Student Affairs that includes oversight of staff working in Human Resources and Information Technology.Other related functions as assigned

Required Qualifications

Bachelor’s degree in related field. A combination of ten (10) years or more of experience performing complex administrative functions to include supervision of administrative or business staff. Thorough knowledge of accounting principles and practices. Experience using complex Excel spreadsheets. Demonstrated strong analytical and problem-solving skills with the ability to provide multiple options for problem resolution. Demonstrated ability to assess workload and prioritize tasks. Excellent attention to detail and organizational skills. Demonstrated ability to work independently, as an effective supervisor, and as a member of a team. Extensive knowledge of UT Austin’s rules for purchasing and voucher processing. Extensive experience with UT DEFINE, Cognos, Financial Resources Management System (FRMS), Workday and Endowment (VIP) systems. Proven ability to interpret and communicate UT Austin's rules, regulations, policies and procedures.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master’s degree in Business Administration (MBA), Finance, Accounting,  Certification as a Public Accountant (CPA), or other relevant degrees or certifications.

Salary Range

$200,000 + depending on qualifications

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.