Job Title: Automation Assistant

Department: Automation

Reports to: Automation Operations Manager

Location: Office

 

 

Summary of Position:

Provide support and assistance to the Automation administration staff and perform scheduling and dispatch duties for automation customers.

Primary Duties and Responsibilities:

Primary

Answer customer calls and creates service work orders  Create work orders for the automation construction and service technicians Ensure technicians complete all necessary paperwork/electronic forms Verify technicians time and enter in COINS Review technicians calls for closeout or additional actions Review and submit COINS technician payroll Request new/updated customer and location information to be added/changed in COINS Review open and pending orders for proper closing before billing Review and reconcile billing issues Update EBD and locations job list as needed Assist members of the team with administrative duties 

Administrative

Generate & deliver repair quotes to estimator for standard repairs found by controls technicians  Ordering and tracking of all control materials PO generation and invoice approval Maintain organization of material in the warehouse and parts log Track accessory parts from mechanical construction team Manage warranty parts (order/process RMA) Process P-card receipts Schedule vehicle maintenance and assist with vehicle coordination Process Cost Transfers for materials and labor Update and maintain controls BOD including job cost update Update and maintain extended job list Process and submit turnover documents Assist with submittal package creation and submission Update and maintain location EBD PM/CSA documents Request tax and/or insurance documentation Generate PM WOs in COINS

 

Knowledge, Skills and Abilities

Even temperament and good judgement Exceptional organizational and planning skills Excellent verbal and written communication skills Proactive problem-solving skills (striving for win-win) Outstanding computer/data entry skills The ability to foster relationships between customers and team members 1-year of office experience in an administrate/support roll required Construction industry experience preferred

 

Physical Requirements:

Ability to lift 25lbs Regularly spend long hours sitting and using office equipment and computers. Frequently bend to file and maintain files. Regularly use hands and fingers to handle, control or feel object.

 

Compensation Range: Hourly wage based on experience.

 

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. 

 

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled

 

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