Automation Specialist - Freelance, Remote

Department: Support & Leadership

Employment Type: Full Time

Location: Global+

Reporting To: Client via Magic

Compensation: $6.00 / hour

Description\nAbout the Client
A fast-growing global innovation platform that brings together builders, buyers, and backers to accelerate human-centered AI adoption through summits, labs, and partner events. They run a year-round ecosystem that includes a large annual flagship event and 100+ decentralized partner events designed to demonstrate measurable human-centered outcomes. The organization is mission-driven — focused on scaling innovations that improve human life and wellbeing.

Why does this role exist?
 The Automation Specialist is being hired to remove operational friction and scale high-volume, time-sensitive event and partner work by building reliable automations, centralizing information, and driving day-to-day execution. This role ensures the core team can focus on strategic partnerships and content by owning inbox and outreach triage, implementing the partner recruitment/tracking tech stack for Human+Tech Week, and keeping deliverables organized and actionable. Fast ramp and independence are required to get HTW’s marketing, partner, and event operations market-ready quickly.

The Impact you’ll makeCommunication & Alignment\nSend AM/PM Slack updates (day’s plan / accomplishments) and maintain daily status reporting.\nCoordinate recurring check-ins and manage project WhatsApp group (voice memos + quick updates).\nFlag issues early and escalate when necessary.\nInbox & Outreach Management\nClean and triage CEO/lead inbox (Gmail + Fixer), surface and prioritize high-priority messages daily.\nClean and prioritize LinkedIn (process invites/messages; build outreach lists for HTW).\nSchedule meetings and follow-ups; maintain response SLAs.\nAutomation & Tech Stack Build\nDesign, build and document automations/integrations (Zapier/Make/other) to connect email, CRM/tracker, ConvertKit, calendar, and Slack.\nBuild a partner recruitment/tracking system (Airtable/Notion or equivalent) for Human+Tech Week and automate partner workflows.\nEnsure partner onboarding, tracking, and communications are automated and auditable.\nEvent & Project Operations Support\nPrepare event materials, coordinate logistics with partners, and ensure deliverables are in usable formats.\nSupport cross-functional teams (ops, BAs, event partners) and run recurring ops tasks for HTW execution.\nEstimate time, prioritize tasks, and make decisions to keep projects moving without micromanagement.\nOrganization & Documentation\nCentralize files, contacts, and documentation in Notion/Dropbox and maintain clear versioning and templates.\nCreate playbooks for recurring processes and handoffs to reduce rework.\nEnsure all deliverables are actionable and minimize back-and-forth for leadership.\n

Skills, Knowledge and ExpertiseRequired:\n3+ years supporting executives or running operations in fast-paced, high-volume environments (events, startups, agencies, or similar).\nProven experience building automations and integrations using tools like Zapier, Make (Integromat), or equivalent.\nStrong hands-on experience with Gmail, Slack, LinkedIn outreach, Notion/Airtable (or comparable trackers), and basic email automation platforms (e.g., ConvertKit).\nExcellent written and verbal English; demonstrated ability to communicate clearly and proactively.\nDemonstrated resilience: ability to take initiative, make independent decisions, adapt to frequent change, and set/maintain work boundaries.\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nHands‑on with automation tools (Zapier/Make, Fixer experience helpful), ConvertKit or other email platforms, Notion/knowledge bases, Dropbox, Gmail, LinkedIn.\nExperience with event/project tools and building partner recruitment/tracking systems.\nBasic design familiarity (Canva, design fundamentals) is a plus. Soft\nProactive, decisive, and resourceful — makes the next best decision without waiting for micromanagement.\nHigh stress tolerance; resilient to frequent scope changes and comfortable in a fast pace.\nStrong prioritization, time estimation, and stakeholder communication skills.\nAssertive boundary-setting to protect agreed working hours while maintaining stakeholder service levels.\nYou should apply if… \nYou thrive in fast, ambiguous, high‑volume environments and enjoy turning chaos into repeatable systems.\nYou take ownership, anticipate needs, and create deliverables that are actionable and minimize rework for leaders.\nYou value clear, early communication and can set professional boundaries while being responsive during agreed hours.\nYou’re collaborative, adaptable, and comfortable using voice memos/WhatsApp for quick coordination.\n\nWhat to expect...

\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n40 hours per week\nMonday - Friday: 9:00 am - 6:00 pm (Pacific Standard Time)\nCompensation:\n$6 per hour\nNo benefits package included\n

Benefits