Description We are looking for a well-organized and self-motivated Office Administrator to join us and become part of the Amazon AWS Support Team in Japan! Are you always looking around corners and anticipating needs? Do you believe that details matter? If you answered yes, then apply – this a high impact position! This exciting role requires superior attention to detail, great organization and prioritization skills, English/Japanese proficiency, the ability to plan ahead and meet tight deadlines, all while juggling multiple critical requests. A high level of integrity and discretion in handling information, and professionalism in dealing with leaders is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance and react with appropriate urgency to situations that require a quick turnaround. You’ll need to take effective action, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups. Exceptional judgment and problem-solving skills are a must. The Office Administrator acts as an extension of the AWS Support team, and will help build effective working relationships inside and outside of the organization. Responsibilities for this position include the ability to think and plan ahead, delegate responsibilities appropriately and manage time effectively. Other key responsibilities include: - Able to communicate with internal/external stakeholders in English/Japanese. Professional level speaking/writing skills in Japanese and Business level English speaking/writing skills are required. - Organize, execute, and assist with AWS Support team activities (hosting staff meetings, organizing agendas, planning All meetings, on-sites/off-sites, team social events, etc.). Create agendas and coordinate participants in meetings and support events. - Compile team goals and operational metrics. Track and help drive completion of key deliverables and follow up on items. Manage and coordinate critical information as it relates to AWS Support facilities and space management; maintain organizational charts and list of all team members in the Amazon facility. - Scheduling cost effective air/hotel/ground transportation. Build control sheet of AWS Support travel and cost impacts against specified budgets (managing inputs of travel for the AWS PS site you are supporting). - Management of complex calendars and scheduling with diplomacy and discretion - Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. - Coordinate closely with Workforce Management, Recruiting, Facilities, HR, and other teams within the AWS Support community globally. - High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company. - Serve as representative on department team-building Committee and Peer Recognition Program for AWS Support. - Have fun at work and help others do the same! Basic Qualifications - 2+ years of working with computers and Microsoft Office products and applications experience - High school or equivalent - Fluency in Japanese and English Preferred Qualifications - Experience with end-to-end project management Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.