The Senior Administrative Asst provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

Directly supports a C15 level manager and generally supports an entire departmentManages day to day calendar(s) of senior management; arranges meetings and secures meeting roomsArranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or teamCoordinates travel arrangements; prepare and distribute schedules/agendas for travelAssists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reportsHandles incoming calls; responds to inquiriesOrders supplies and process invoices through Procure to Pay systemProcess and follow-up on Virtual RequestsMay prepare and review materials and correspondence for meetingsMaintains and update files/records, produces reports and various correspondenceHandles sensitive materials; maintain appropriate levels of confidentialityPerforms other duties and functions as assignedAppropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

Previous office administration experience preferably within a large and complex financial services or similar organizationSelf-motivated and detail orientedConsistently demonstrates clear and concise written and verbal communication skillsProficient in Microsoft Office

Education:

Bachelor's/University degree or equivalent experience

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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