BCBA Executive Assistant to the CEO
Behavior Treatment & Analysis
Behavior Treatment and Analysis Inc. is seeking a highly skilled and motivated Executive Assistant to join our team. The ideal candidate will be organized, proactive, and have at least 3 years of experience in a similar role. This position will challenge and reward those who seek an opportunity for growth and professional development in a dynamic and collaborative work environment.
General Responsibilities:
+ Provide administrative support to the CEO to ensure efficiency in all operations.
+ Manage the CEO's schedule, coordinating meetings and events as needed.
+ Communicate effectively and professionally with clients, vendors, and other contacts.
+ Maintain confidentiality of information and ensure data security.
Specific Responsibilities:
Schedule Management:
+ Coordinate and schedule meetings, appointments, and events according to the CEO's preferences, considering time and resource availability.
+ Prioritize tasks and events based on importance and urgency, ensuring the CEO is informed of any changes to the schedule.
Communication:
+ Manage the CEO's correspondence, responding to emails and phone calls promptly and professionally.
+ Communicate with clients, vendors, and other contacts on behalf of the CEO, maintaining an appropriate tone and conveying information clearly and concisely.
Travel Organization:
+ Plan and coordinate the CEO's business trips, including booking flights, hotels, and transportation, considering the CEO's preferences and needs.
+ Prepare detailed itineraries and travel packages that include all relevant information for the trip.
Documentation and Presentations:
+ Prepare and edit documents, reports, and presentations for the CEO, ensuring they are accurate, complete, and properly formatted.
+ Collaborate with other departments to gather necessary information and ensure documents meet company standards.
Information Management:
+ Organize and maintain physical and electronic files systematically, ensuring information is easily accessible and well-organized.
+ Maintain confidentiality of information and follow company data security policies.
Meeting Coordination:
+ Organize and prepare materials for meetings, ensuring all participants have the necessary information.
+ Take notes during meetings and follow up on agreed actions, ensuring they are completed on time.
Project Management:
+ Assist in the planning, execution, and tracking of projects assigned by the CEO, ensuring deadlines and objectives are met.
+ Keep the CEO informed of project progress and potential issues, providing periodic reports and updates.
Administrative Support:
+ Perform general administrative tasks, such as managing office supplies, processing invoices, and maintaining basic financial records.
+ Assist in the preparation of expense reports and in managing the CEO's expense schedule, ensuring procedures and policies are followed.
Department Report Review:
+ Collect and review reports from all company departments, and collaborate to identify trends, issues, or areas for improvement.
+ Communicate findings and recommendations to the CEO based on the reports, collaborating with department leaders to implement changes and improvements.
Company Reengineering:
+ Collaborate with the CEO and department leaders to develop optimal workflow for each area, identifying key processes and areas for improvement.
+ Collaborate with the company leaders to create a comprehensive company workflow that identifies interdepartmental processes and ensures greater efficiency and collaboration.
New Contract Applications:
+ Coordinate with the Finance and Legal departments to prepare and submit contract applications with new insurers and counties, ensuring all documentation is complete and in order.
+ Maintain updated records of all contracts and ensure terms are met, communicating any changes or updates to the CEO.
Insurance and County Rate Tracking:
+ Stay informed about changes in rates and requirements of insurers and counties, analyzing their impact on company costs and billing.
+ Work with the Finance department to adjust budgets and billing strategies in response to changes in insurers and counties, ensuring the company remains profitable and competitive.
Requirements:
+ Master's degree in a ABA
+ BCBA Certificate
+ Minimum of 3 years of experience in a similar role.
+ Excellent verbal and written communication skills, with attention to detail.
+ Strong organizational and time management skills, able to prioritize tasks effectively.
+ Ability to work independently and as part of a team, showing initiative and adaptability.
+ Advanced knowledge of Microsoft Office and other productivity tools.
+ Spanish required
Benefits:
+ Competitive salary based on experience and skills.
+ Opportunities for growth and professional development.
+ Collaborative and dynamic work environment.
+ Health benefits and paid vacations.
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