The Billing Manager is responsible for the supervision of the billing department and for the entire billing process providing support to the Billing Team, ensuring proper invoicing to the customers and work within the standard policies outlined by the company and reflective of the requirements of the customers.

 

Primary responsibilities are defined as follows:

Set objectives for the billing team that align with the organization’s goals. Identify/recommend key strategic changes for streamlining and improvement of the billing process. Ensure complete training for billing processors. Monitor processing of invoices. Organize records of invoices and supporting documents as needed for auditors. Ensure high-quality invoicing procedures that comply with Repcon standard procedures and client requirements. Ensure proper follow-up on issues preventing timely billings. Ensure Initial and Final Labor Rate reviews are being performed for each Job and Sub Job. Track and ensure proper handling of Client rejections, credits and discrepancies. Ensure invoices have been received and posted by customers.  Support, manage and monitor performance of billing clerks daily and train new team members. Manage AR Email box and assign billing to clerks daily. Maintain accuracy of data in the T&M Module and communicate third party list to Field Accountants weekly. Update the T&M Billing Packet Email Tracker Daily. Monitor the progress of such billings and ensure timely invoicing by the clerks. Manage the T&M unbilled items daily by utilizing the EOM Job Reviews and communicating with the FAM’s and PM’s to ensure timely submittal of required billings. Manage the Equipment Rate/Discount Audits are being completed weekly for all jobs. Update Track Unbilled Report Weekly. Assign New Jobs to an AR team member as Contract Notices are issued and communicate the assignment for job system setup. Attend kick-off meetings to learn and communicate contract requirements with the team. Review weekly AR invoices for posting errors on cost types and sub-jobs, make corrections accordingly and advise clerks of errors. Participate in project reviews and generate monthly revenue accruals. Ensure & keep file of Direct Pay Permits and ensure jobs are billed accordingly. Maintain frequent and open communication with Managers regarding billing and margin issues.

 

 

COMPETENCY

To perform the job successfully, an individual should demonstrate the following competencies and qualifications:

A bachelor's degree in accounting or finance is preferred or at least 5 years of experience as billing manager or supervisor experience within an industrial services environment. Ability to supervise billing staff in multiple locations.  Ability to review and understand contracts to ensure billing is in compliance with contract requirements. Attention to detail and emphasize consistent follow up. Hands-on experience with accounting software. Familiarity with advanced formulas in MS Excel. (VLOOKUP, Pivot Tables) Excellent analytical skills along with the ability to create and present detailed reports. Ability to accurately process numerical data. Problem-solving attitude. Confidentiality. Initiative. The ability to work accurately and independently. Good verbal and written communication skills. Strong Leadership abilities.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. 

#REPCON