Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

The main responsibility of a Billing Specialist is to accurately prepare and submit client invoices in accordance with contract terms and to meet corporate mailing deadlines. Invoices are submitted to our clients by mail, e-mail or client portal site.  Additionally, the Billing Specialist is responsible for reviewing and submitting Oracle contracts within the accounting system and verify the data is in compliance with the contract billing terms.  Billing Specialists are the first line of communication with Project Managers and other members of the project team.

The Billing Specialist reports directly to the Billing Manager. With no initial direct reports

Role accountabilities:

The main responsibilities of this role include, but are not limited to:

Work closely with Operations to prepare and send client invoices. This includes any special invoice documentation or backup as required within the client contract. Billing Specialist handle our more complex client invoicing.  For client requiring multiple billers the Billing Specialist are given lead billing responsibilities. Example: Update client rate table, client team calls and billing contact for the client team. Assist Project teams with the Oracle costing screen. Deliver courteous, prompt, respectful and value-added customer service to internal and external clients. Monitor and manage invoices for your assigned workload on the Invoice status report. Attach final invoice packages on the AR line in Oracle. Verify receipt of contracts in Contacts Storage System (CLS) and record if the status should be classified as interim or final. Add contract specific invoicing requirements to the Deliverables tab in Oracle. Interface with Cash Receipts and Accounts Payable departments, as needed. Monitor validation reports for project set up issues and make necessary adjustments weekly. Revenue recognition comprehension and adjustments. Seek creative ways to assist Operations that are not meeting mailing deadlines. Complete monthly task checklist. Work in Kofax or Adobe PDF to organize and tie out backup. Work well under pressure, must be able to adhere to strict Finance/Client deadlines. Assist with FRC - Internal Audit and client Audit requests, as needed.
 

Qualifications & Experience:

Required Qualifications: 

Strong organizational skills. Strong written and verbal communication skills.  Proficient in Excel and Word.  Able to work independently, as well as in a team setting.  Should have a high level of energy and a can-do attitude. Self-motivated.  High sense of urgency and ability to meet deadlines. Excellent accuracy and attention to detail are critical skills.  Ability to multi-task, work well under pressure, be flexible, and prioritize

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

 

The salary range for this position is CAD $56,000-70,000. The base salary represents Arcadis’ hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.