Job Title: Billing Specialist
Job Description

We are seeking an experienced Billing Specialist to join our team. The ideal candidate will be responsible for managing credit card processing, customer invoicing, remittance processing, and sales tax adjustments. This role requires attention to detail, strong organizational skills, and the ability to work in a dynamic environment.

ResponsibilitiesEnter, void, and reconcile internet orders in Converge, ensuring amounts match in Excel before settling payments.Process and settle credit card batches (Visa, Mastercard, Discover, Amex).Ensure clean tracking and categorization of virtual card and credit card remittances for smooth reconciliation.Monitor declined payments and flag unresolved transactions within two weeks.Invoice shipments, ensuring all necessary invoices are prepared for credit card processing.Submit invoices across multiple customer portals, including Ariba, Coupa, France, IDS (Invoice Delivery Services), IPP (Government), Jaeggaer, Kaust, Taulia, Transcaepta, University of Gothenburg (Sweden).Support documentation for future automation efforts in invoicing and portal submissions.Process virtual card and credit card remittances with proper tracking and categorization.Send out itemized paid invoices for customer requests via the remittances mailbox.Dedicate two hours daily to sending out ACH remittance details to customers.Make sales tax adjustments based on daily sales tax emails.Ensure exemption certificates and minor invoice adjustments are processed correctly.Essential SkillsInvoicingInvoice processingAccounts ReceivableBillingExcelAdditional Skills & QualificationsAssociate's degree2+ years of experience with accounts receivable and billing invoicing (1,000+ invoices per week)2+ years of experience with an accounting ERP (such as Deacon, QuickBooks, SAP, Oracle, JDE, NetSuite or similar)2+ years of experience with credit card processing and remittance processing2+ years of experience with sorting and filtering functions within Microsoft ExcelWork Environment

This role will be 5 days onsite in Hatfield, PA. The Billing Specialist will work on an accounting team of 4.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hatfield,PA.

Application Deadline

This position is anticipated to close on Mar 21, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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