Job Description Civil Service Title- Administrative Manager N/M **** IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE MANAGER, OR BE REACHABLE ON DOT's PROMOTIONAL LIST, EXAM #1552, OR ELIGIBLE UNDER THE 55A PROGRAM.*** PLEASE INDICATE ON YOUR RESUME. The Bureau of Engineering Review and Support is looking to fill one Staff Analyst position who will report to the Deputy Chief Engineer. The selected candidate will oversee everyday administrative office functions such as developing and maintaining records for all personnel, capital coordination, reviewing and updating status reports, generating forecasts to evaluate crew productivity, coordinating with various groups, developing and maintaining database, preparing and submitting job postings request, and prepare paperwork for new hires and promotions. Additional tasks will be performed under general supervision, with some latitude for independent initiative and judgment. The selected candidate will aid in performing operational analysis of programs and functions of the various work groups and operations. The candidate will be required to create and update spreadsheets, update organization chart, create forms, organize and maintain documents as directed by Deputy Chief Engineer. The candidate will also liaise among the different work groups to schedule meetings, interviews and walkthroughs. The candidate should possess strong computer skills and will perform other related duties. Preferred Skills Excellent communication skills Team player Working knowledge of Adobe Acrobat, Microsoft Word, and Microsoft Excel. Resumes may be submitted electronically using the following method: For City employees only, go to Employee Self Service (ESS), Careers, and Search for Job ID# 687848. For other applicants, go to www.nyc.gov/careers and search for Job ID# 687848 Appointments are subject to OMB approval. Only candidates selected for an interview will be contacted. No telephone inquiries please. Location 55 Water street, NY, NY Qualifications 1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 3. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 4. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.