Western Specialty Contractors has been a leader in the construction industry for over a century, offering specialized services in masonry and concrete restoration as well as preventative waterproofing of buildings and structures. We are currently seeking a dedicated Branch Administrator to join our dynamic team at our local branch. If you are a self-motivated individual with a passion for providing excellent administrative support, this is an exciting opportunity to contribute to our team, and we want to hear from you! The Branch Administrator will be responsible for a variety of essential administrative tasks that support the efficient operation of the branch. Join us in a role that not only values your input and talents but also offers opportunities for professional growth! This is a small office environment that offers challenge and variety. Some of the responsibilities include, but are not limited to: + Prepare hourly union payroll on a weekly basis + Assist in day-to-day operations of Service Department + Process Accounts Payables for Branch operation + Answer lead calls and emails + Prepare customer billings for all jobs and follow-up with collections + Assist in dispatching and scheduling service work + Assist in coordinating all administrative functions for operating personnel + Gather information and prepare various financial and general reports + Create and send customer invoices in DataForma + Respond to customer inquiries, where possible + Maintain filing system for Branch office + Maintain hourly employee records on computer system + Assist with completion of new-hire paperwork + Answer and direct incoming phone calls + Open and distribute mail and other clerical tasks Requirements The ideal candidate will possess: + High School diploma or equivalent required; additional education in business or administration is a plus. + A minimum of 4 years of experience in an administrative role, preferably within the construction or related industries. + Proficiency in PC-based applications including Microsoft Excel. + Strong organizational skills and attention to detail, as well as the ability to manage multiple tasks effectively. + Excellent verbal and written communication skills. + Ability to work independently and collaboratively in a small office environment. + Experience with payroll processing and accounts payable is preferred. + Familiarity with union regulations and processes is a plus Benefits + Health Care Plan (Medical, Dental & Vision) + Retirement Plan (401k, IRA) + Life Insurance (Basic, Voluntary & AD&D) + Paid Time Off (Vacation, Sick & Public Holidays) + Short Term & Long Term Disability + Training & Development + Wellness Resources + Family Leave (Maternity)